Paralegal

Constangy Brooks Smith & Prophete, LLP Staff•San Francisco, CA

50d•Onsite

About The Position

Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non-exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.

Requirements

Strong understanding of federal and state court rules, discovery procedures, and litigation processes.
Proficient in electronic research, litigation databases, and document management tools.
Highly detail-oriented with consistent delivery of error-free work.
Minimum 3 years’ experience as a civil litigation paralegal in a mid-size or large law firm.
ABA-accredited Paralegal Certification required.
Excellent written and verbal communication skills.
Strong organizational, multitasking, and problem-solving abilities; self-starter mentality.
Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.
Customer service mindset with the ability to anticipate attorney needs.
Availability to work overtime as needed.

Nice To Haves

Prior employment law experience preferred.
Demonstrate initiative, flexibility, and the ability to manage assignments independently.
Excel in project management, prioritization, and proactive problem-solving.
Provide outstanding client service with a professional demeanor.
Thrive in a fast-paced environment while maintaining accuracy and attention to detail.
Be a collaborative team player, willing to assist wherever needed.

Responsibilities

Operate standard office equipment, including computers, copiers, and scanners.
Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures.
Review documents for grammar, spelling, punctuation, and formatting accuracy.
Maintain client SharePoint sites and ensure compliance with client procedures.
Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.
Record time and billing entries daily.
Provide proactive support that allows attorneys to focus on client matters and business development.
Organize, code, redact, index, and produce documents.
Maintain files chronologically, numerically, or by subject matter.
Collaborate with Litigation Support on electronic productions.
Prepare fact chronologies and subject-matter categorizations under attorney guidance.
Conduct document searches and factual research using internal and external databases.
Maintain case databases and gather information from legal and industry resources.
Schedule and coordinate witness interviews.
Organize interview memos, digests, and supporting materials.
Draft deposition notices, prepare exhibits, and summarize deposition transcripts.
Draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses.
Assist with pleadings, motions, and court filings.
Prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files.
Act as liaison among attorneys, clients, and outside agencies.
Coordinate document flow, order transcripts, and handle external requests.
Manage litigation dockets, ensuring deadlines and filings are met and accurately calendared.
Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others.
Organize exhibits, coordinate logistics, and assist attorneys in the courtroom.
Take notes, manage exhibits, and support witness preparation.