Paralegal

Carver Companies Payroll LLC•Town of Guilderland, NY

10d•$58,000 - $72,000•Onsite

About The Position

Carver Companies is a privately held industrial group headquartered in Albany, New York, with operations in ports and stevedoring, marine towing, quarrying and aggregates, construction, real estate, and aviation across New York, South Carolina, Florida, and Atlantic Canada. The legal department is a three-person team consisting of the Chief Legal Officer, Corporate Counsel, and this role. The Paralegal serves as the legal department's on-site presence at the Albany headquarters, keeping day-to-day legal operations moving while the CLO and Corporate Counsel travel and work across locations. The role manages documents and signatures, maintains corporate entities, supports closings, and handles county, court, and vendor work that requires an in-person presence. It is a varied role with substantial ownership for an organized and reliable person. This is an on-site position at 26 Corporate Circle, Albany, NY, Monday through Friday. The Paralegal reports to the Chief Legal Officer and works day to day with the Corporate Counsel. Occasional local travel is required to county offices, courts, banks, and the Port of Coeymans site.

Requirements

At least 3 years of paralegal or legal assistant experience in corporate, real estate, or commercial practice, at a law firm or in-house.
A New York notary public commission, or willingness to obtain one within 90 days of starting.
Exceptional organizational and detail-oriented skills.
Ability to work with limited daily supervision and ask questions early rather than guess.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint, and DocuSign.
Discretion and professionalism when handling confidential and privileged material.
Valid driver's license and ability to make occasional local trips to county offices, courts, banks, and the Port of Coeymans site.
Authorization to work in the United States without sponsorship, now and in the future.

Nice To Haves

Paralegal certificate or associate's degree.
Experience with CSC or another entity-management platform.

Responsibilities

Prepare, proofread, and assemble contracts, leases, closing documents, and corporate resolutions from templates and attorney instructions.
Coordinate signatures, including DocuSign envelopes, wet-ink signings with executives, notarizations, and timely delivery of documents to banks, counsel, and counterparties.
Maintain corporate entity records, including minute books, annual filings, the registered agent (CSC) portal, officer and director lists, and organizational charts.
Support real estate transactions by ordering title and surveys, retrieving county records, tracking closing checklists, and coordinating with title companies and outside counsel.
Manage the Legal shared mailbox and SharePoint matter files, keeping documents organized and ensuring follow-up items are not missed.
Track deadlines, renewals, and reporting dates for contracts, leases, permits, and litigation, and follow up with responsible parties.
Process and route outside counsel invoices, insurance applications, and vendor paperwork for attorney approval.
Provide litigation and claims support by organizing discovery, preparing affidavits and affirmations for attorney review, and coordinating with insurers and outside counsel.
Schedule and prepare for meetings, closings, and board sessions, including Teams invitations, agendas, and materials.