Paralegal

Hard Rock Hotel & Casino Ottawa

9d•Hybrid

About The Position

Under the supervision of the Director of Contract Administration, the employee will be responsible for the coordination and processing of all contracts as they flow between Hard Rock International, Seminole Hard Rock Support Services, Seminole Gaming, including any other entity or property assigned by the President of Seminole Hard Rock Support Services or the Director of Contract Administration and Legal Department. The employee will have direct contact with suppliers/vendors and internal stakeholders during the review process of such contracts.

Requirements

Must adhere to the Seminole Gaming, Hard Rock International, and Seminole Hard Rock Support Services policies, processes and procedures as defined by the appropriate jurisdiction.
Ability to read, analyze and interpret legal documents.
Basic understanding of purchasing and supply chain procedures.
Strong verbal and written communication skills.
Must have working knowledge of Microsoft Word and Excel computer programs.
Certification or associate’s degree in paralegal studies.
A minimum experience of two years in a paralegal role.
Ability to deliver a service level which creates an atmosphere that provides a professional and positive experience to team members, legal and vendors.
Demonstrates a strong commitment to exceeding position responsibilities, actively contributing to the achievement of organizational goals through initiative, dedication, and a results-driven approach.
Time management and problem-solving skills.
Excellent reading and comprehension skills.
Proficient ability to detect errors and inconsistencies.
Identifying potential risks contract changes may pose to company.
Able to work productively independently and as part of a team.
Ability to anticipate situations, tools needed, and obstacles through critical thinking and review of data.
Must project a professional appearance.
Ability to read and understand all applicable policies and procedures.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Must be able to complete standard forms and reports.
Must possess strong leadership skills with the ability to effectively direct, manage, and support team members to achieve departmental and organizational objectives.
Ability to comprehend and apply instructions presented in various formats, including written, verbal, diagrammatic, and scheduled directives.
Must be able to communicate professionally and effectively in English with team members, vendors and internal stakeholders, specific to position duties and responsibilities, including the interpretation of technical manuals and legal documents, as well as coaching/counseling of employees.

Nice To Haves

Bachelor’s degree is preferred.
Knowledge in the use of the Infinium program, Cobblestone or other contract management systems a plus.

Responsibilities

Coordinate and process all contracts.
Maintain concentration and productivity during prolonged computer use.
Produce periodic contract reporting.
Complete timely processing of contracts.
Coordinate information flow with supporting departments.
Manage multiple tasks while adhering to strict reporting deadlines.
Create regular status reports regarding progress on projects.
Maintain current knowledge of and adherence to contract procedures, guidelines and standards.
Prioritize and organize tasks to meet deadlines, with the ability to manage multiple priorities while maintaining a high degree of accuracy and strong attention to detail, in a fast-paced environment with constant interruptions.
Use good judgment and common sense to make logical, cost effective and sometimes critical decisions while working under high pressure situations and within strict deadlines relating to purchasing and inventory functions.
Promote positive and professional public/employee relations at all times.
Provide ongoing assistance to staff in the administration of contractual agreements.
Maintain a clean, safe, hazard-free work environment within area of responsibility.
Read, understand, interpret, draft and revise legal documents including policy documents, sales contracts, non-disclosure agreements, partnership agreements, purchasing agreements, and other types of documents as required.
Assist in preparation of legal documentation such as drafting letters, notices, memorandums, communications, etc.
Assist in contract negotiations and oversee the execution, maintenance, and overall management of contract lifecycle.
Review and/or provide guidance in the preparation of contracts, statements of work, amendments, addendums, order forms and change orders.
Maintain working files, documents, and meticulous filing of all agreement and documents.
Ensure compliance to terms and conditions of contracts.
Verify that all required contractual clauses are included in documents (as applicable).
Schedule meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders.
Ensure compliance with state, federal, tribal laws and regulations (as applicable).
Identify and communicate potential risks contract changes may pose to company.
Perform analysis and gather relevant data pertaining to finalized contractual agreements, ensuring compliance with all post-execution obligations.
Review contract estimates, including proposed materials, costs and determine whether they seem reasonable and accurate.
Liaise with staff on all levels of the company to analyze and determine a comprehensive contract strategy.
Share insights and ensure clarity on contract processes and procedures, statuses and details with team members.
Maintain integrity and confidentiality while working with confidential information and other pertinent sensitive information.
Operate computer and software programs.
Other duties as assigned.