Paralegal

Suffolk Construction • West Palm Beach, FL

4d

About The Position

The Paralegal provides support to members of the legal team at Suffolk Construction Company, Inc. The role manages legal document collection, discovery and e-discovery processes, legal holds, document and filing systems, contract documentation, licensing, lien-related records, public records, and recurring reports. It also interfaces with internal teams, outside counsel, vendors, and e-billing providers, and performs administrative tasks as needed.

The position is based in an office environment with a quiet to moderate noise level and includes job-site walking. The employee may sit for long periods and regularly use a keyboard, telephone, or writing tools; standing, walking, and reaching are also part of the work.

Requirements

• Bachelor’s degree and 4 years of related experience, or 6 to 10 years of related experience.
• Knowledge of the principles and practices of business and managing personnel.
• Extensive experience with legal research methods and tools, such as Westlaw, LexisNexis, Loislaw, and Pacer.
• Extensive experience with general office applications, including Microsoft Word, Excel, PowerPoint, Outlook, database management, and internet search engines.
• Working knowledge of e-discovery procedures and software.
• Departmental experience is necessary.

Nice To Haves

• Experience with Relativity, Concordance, Summation, or similar e-discovery software.
• Procore experience is a plus.
• Construction experience is helpful but not required.

Responsibilities

• Manage the collection of documents responsive to subpoenas and discovery requests, perform privilege reviews, and supervise legal reviews by opposing counsel.
• Manage e-discovery requests and act as a liaison among legal, IT, operations, outside vendors, and outside counsel in responding to requests.
• Manage and implement legal holds using Suffolk’s in-house e-discovery systems.
• Interface with the HR team regarding labor and employment legal issues.
• Administer e-billing software and serve as liaison to the e-billing service provider.
• Manage the Legal Department’s document management and filing systems and procedures.
• Provide contract document support, including document comparison and preparing documents and exhibits for contract execution; upload documents to DocuSign as needed.
• Track and renew professional licenses for supported attorneys.
• Track outstanding transfer bonds and secure their return once claims have been satisfied.
• Prepare satisfactions of lien, claims of lien, and various releases; maintain tracking logs.
• Maintain and track Notices to Owner and Notices of Commencement.
• Record and review public records.
• Prepare and circulate weekly and monthly reports and agendas.
• Perform administrative tasks as required.

Benefits

• Competitive salaries
• Auto allowances and gas cards for certain roles
• Medical benefits
• Emotional and mental health benefits
• Dental insurance
• Vision insurance
• Virtual care options for physical therapy and primary care
• Generous paid time off
• 401(k) plan with employer match
• Access to expert financial resources
• Company-paid and voluntary life insurance
• Tax-deferred savings accounts
• 10 backup daycare days each year
• Short- and long-term disability
• Commuter benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level