Paralegal

CPA Calgary Chapter•Calgary, AB

5d•Hybrid

About The Position

This role primarily assists and provides administrative, legal, and operational support to the Associate General Counsel, Tribunals Office, and other Regulatory Team members. CPA Alberta has offices in Edmonton and Calgary and provides hybrid Telecommuting opportunities (working from home a maximum of 3 days a week).

Requirements

3 - 5 years of related administrative legal support experience
Meticulous attention to detail in all areas of work
Excellent organizational and time management skills
Proven ability to manage conflicting demands and priorities
Effective verbal and written communication skills
Good working knowledge of Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat Reader and Adobe Acrobat Pro
Experience with Zoom meetings, share point and Microsoft Teams

Nice To Haves

Post-secondary education in legal assistant, paralegal studies, or a related discipline is considered an asset
Experience with adjudicative processes or decision-making environments is considered an asset

Responsibilities

Preparing new discipline and appeal files as required including opening files and creating templates
Maintaining the CPA Alberta member and hearing database
Drafting records of proceedings, legal documents, correspondence, notices, and court documents
Obtain and maintain all files and records related to hearings and retain the required documentation
Proactively track statutory deadlines, limitation periods, and procedural milestones to ensure compliance and timely progression of matters
Contacting the investigated party, witnesses, the CIC Secretary, and legal counsel to coordinate dates for hearings
Contacting selected Tribunal volunteers, conducting conflict checks, and confirming participation in the scheduled hearings
Receiving and distributing submissions, applications and information to parties
When required, attending hearings to ensure appropriate procedures are followed and to provide support to tribunals and other participants
Working with independent legal counsel to coordinate the rendering and issuance of decisions, on internal time frames
Appropriate management of exhibits – all things relating to the appropriate management of the exhibits from a hearing
Preparing documentation regarding the outcomes of Tribunals to be placed on the registrant file, when required
Preparing reporting on the hearing process as required
Responding to verification requests as needed
Administration of the collections process
Coordinating calendars and scheduling meetings.
Assisting the Privacy Officer with privacy requests in accordance with the governing legislation.
Assisting with requests from the Ombudsman’s office as required
Organizing decisions for publication
Contribute to continuous improvement of tribunal and discipline processes and perform other duties as assigned in support of the Conduct & Discipline function