Paralegal

Instawork•San Francisco, CA

3d•Onsite

About The Position

Instawork is seeking a Paralegal to join its in-house Legal & Compliance team. This role is a hybrid of Legal, Finance, and Compliance responsibilities, focusing on regulatory registrations, data requests, and case management. The position involves building and improving workflows to support these functions, with a strong emphasis on automation and leveraging AI tools. The ideal candidate is organized, systems-minded, adaptable to a fast-paced environment, and possesses sound judgment. They should be proactive in finding better ways to accomplish tasks, particularly through technology and automation.

Requirements

Bachelor's degree
3+ years of experience in a legal, compliance, operations, and/or project management role
Strong verbal and written communication skills
Exceptionally organized, efficient, and detail-oriented
Drive to use AI tools and legal technology to improve efficiency, with a willingness to identify and adopt new approaches
Ability to manage multiple priorities simultaneously, exercise sound judgment, and meet deadlines with minimal supervision
Proficiency working with MacOS and iOS, Google Apps, DropBox, Slack, & Microsoft Office
Collaborative and team-oriented, with the ability to build relationships across departments
A continuous improvement mindset: you value what works today and are always looking for what could work better tomorrow

Nice To Haves

Paralegal certificate
Prior in-house legal department experience
Experience with legal technology platforms, e-discovery tools, or contract management systems
Licensed Notary Public, or a willingness to obtain
Enthusiasm for Instawork's mission of creating economic opportunity
Experience building N8N workflows, training custom GPTs, scripting processes in Google Apps Script, or prototyping with no-code tools

Responsibilities

File, track, and maintain corporate and commercial registrations; federal, state and municipal licenses; and records.
Receive, track, and coordinate notices for all legal, administrative, and tax matters, including work verification, unemployment, disability, and wage garnishments.
Research emerging federal, state, and municipal regulations that may apply to Instawork and its subsidiaries, recommend a compliance approach, and operationalize ongoing maintenance of any resulting obligations.
Prepare for, assist, and/or attend administrative hearings.
Assist counsel with calendaring, demands, dates, and times.
Coordinate cross-departmental requests (e.g., Legal, Finance, HR).
Work closely with counsel to respond to law enforcement and third-party data requests.
Assist in-house counsel with handling of pre-litigation and litigation matters, as well as external legal requests.
Manage administrative tasks related to contract lifecycle management and certificates of insurance; assist with annual insurance renewals.
Provide reporting and metrics on litigation, compliance, and other legal matters.
Support special projects as directed by counsel, with the flexibility to adapt as priorities evolve.
Evaluate every recurring legal and compliance workflow for automation potential, then build or propose solutions.
Design and maintain automations for tasks like deadline tracking, registration renewals, notice routing, reporting, and document intake using tools like Cursor and Replit.
Use AI tools (e.g., ChatGPT, Claude, Gemini, GC.ai) to accelerate research, drafting, document review, and data extraction, and develop reusable prompts or workflows the team can adopt.
Track and evaluate new legal technology, AI products, and automation platforms, and recommend tools that would benefit the team.
Document processes and build playbooks so that institutional knowledge lives in systems, not in people's heads.