Paralegal Team Lead

Miller Titerle Law Corporation•Vancouver, BC

4d•CA$120,000 - CA$145,000•Hybrid

About The Position

Miller Titerle + Company is seeking a Paralegal Team Lead to provide leadership to the Paralegal Team while remaining actively involved in corporate paralegal work. This role involves overseeing workflow, supporting and mentoring team members, and driving consistency and efficiency across the team. The position also requires working closely with lawyers in the Business Law and Transactions Group on a wide range of corporate matters. While the firm is generally supportive of hybrid remote work, the role will require a certain amount of in-office attendance. The Paralegal Team is a collaborative and growing group that takes pride in creating efficiencies, supporting incoming work, and delivering high-quality results. The firm values continuous learning, strong teamwork, and creating opportunities for its people to develop and grow.

Requirements

A minimum of 2 years leadership experience
A minimum of 5 years’ experience as a Corporate Services Paralegal or an equivalent combination of training, education, and experience
Thorough understanding of the BC Business Corporations Act, BC Societies Act, BC Partnership Act, Canada Business Corporations Act, Canada Not-for-profit Corporations Act, and other relevant legislation, legal terminology, forms, and documents related to corporations, partnerships, not-for-profits, etc.
Knowledge of legal procedures and practices involved in drafting, processing, and filing a variety of legal documents
High technology proficiency, including advanced Microsoft Word, Excel, ALF, DocuSign, NetDocs, PCLaw, BC Registry online applications, Corporations Canada online filings, and other relevant programs
Confident communication, ability to ask for needs, suggest improvements, and hold people accountable
High-performing, disciplined, responsible, proactive, and takes ownership
Supportive, enjoys providing excellent service, empowers others by building systems and documenting processes, and anticipates needs
Empathetic, thinks critically about clients and colleagues
Curious, eager to learn, excited about deepening understanding, seeks learning opportunities, and understands the bigger picture
Detail-oriented, able to proofread, has an eye for design, prioritizes function, thrives on precision and administrative excellence
Flexible, good at dealing with change, handles stress well, assumes positive intentions, and steps up to help colleagues
Tech-Obsessed, enjoys working smarter, masters tech tools, patiently helps others, and is excited about automation

Nice To Haves

Paralegal Diploma/Certificate

Responsibilities

Manage Paralegal Team (PL Team) vacation and leave requests as well as remote work schedule to ensure sufficient in-office support is available at all times
Coordinate the workflow for the team through the shared Corporate Work inbox by delegating work to the team based on capacity and experience
Serve as the point of contact for paralegal and lawyer questions and support through coaching and mentorship to ensure quality and consistency of work product
Streamline routine work by developing workflow improvements for repetitive or common tasks
Chair regular Team meetings to identify areas of concerns, areas for improvement, and to ensure cohesiveness among the team
Assist in onboarding new paralegal team members
Conduct annual performance reviews for the team in accordance with the process established by the Firm
Work with the Manager of People + Culture to identify staffing needs and assist in recruitment for the PL Team
Manage performance issues as they arise with the guidance of the Manager of People + Culture
Prepare corporate legal documents for various entities, including BC corporations, societies, partnerships, and federal and not-for-profit corporations
Handle incorporations/organizations, amalgamations, continuations, and registrations
Manage reorganizations, including tax-driven transactions, alterations of capital, and name changes
Facilitate private mergers and acquisitions
Oversee dissolutions, wind-ups, and restorations
Process declarations of dividends/bonuses
Manage share transactions such as share issuances, transfers, redemptions, repurchases, and transmissions
Perform due diligence reviews of corporate records and prepare rectification documentation
Handle various other corporate transactions, such as director and officer changes, changes of registered/records offices, and attend to ad hoc client requests
Establish, maintain, and update files, databases, corporate records, and other records and documents