Paralegal Property Administrator (Residential / Commercial) -

Larlyn Property Management • London, ON

3d • Onsite

About The Position

Larlyn Property Management is seeking a Property Administrator to support its growing residential operations. This role involves managing administrative functions, supporting arrears management, collections, notices, tribunal matters, and related legal processes for the residential portfolio. The position is based in London, Ontario, and requires in-person attendance at the office.

Requirements

• 3–5 years of experience in property administration, legal administration, paralegal support, residential tenancy matters, collections, or a related administrative role
• Experience with arrears management, collections, tenant notices, tribunal preparation, or legal file management
• Experience with leasing documentation, move-in/move-out administration, tenant files, and property management workflows
• Proven ability to manage deadlines, track documentation, and follow detailed processes with accuracy
• Strong understanding of residential tenancy administration, arrears processes, notices, and compliance-related documentation
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• Strong attention to detail when preparing, reviewing, and maintaining legal or compliance-related documentation
• Ability to balance legal/arrears-related tasks with general property administration responsibilities
• Diploma, degree, or certificate in Paralegal Studies, Legal Administration, Business Administration, Property Management, or a related field

Nice To Haves

• Paralegal licence or legal training related to residential tenancy matters
• Experience working in residential property management or a client-focused, third-party management environment
• Knowledge of the Residential Tenancies Act and property management best practices
• Proficiency in Yardi

Responsibilities

• Manage arrears administration, including tracking outstanding balances, preparing follow-ups, and maintaining accurate records
• Prepare, issue, track, and organize tenant notices in accordance with applicable legislation and internal procedures
• Support tribunal-related matters, including preparing documentation, organizing evidence, tracking timelines, and coordinating required follow-up
• Assist with collections processes, payment arrangements, arrears reporting, and communication with residents
• Maintain complete and accurate legal, compliance, and tenant files
• Support leasing documentation, including new leases, renewals, amendments, and terminations, ensuring documentation is complete and properly filed
• Coordinate tenant move-ins and move-outs in Yardi with accurate data entry and workflow updates
• Partner with Client Accounting and Property Managers to support month-end processes, arrears reporting, and account accuracy
• Respond to resident inquiries with timely, professional service across phone, email, and in-person interactions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree