Paralegal I

Ultimus•Hauppauge, NY

About The Position

The Paralegal I is responsible for performing general administrative and clerical duties in support of the Legal Administration Department. Additionally, this role may participate in the preparation and distribution of board materials and regulatory filings. The role involves daily legal administration operations and implementing the day-to-day legal administration services provided by Ultimus Fund Solutions. Contact is needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements, and with team members regarding follow-up on inquiries and open workflow.

Requirements

An undergraduate degree from an accredited college or university.
A paralegal certificate from an accredited school, college, or university.
1-3 years of paralegal or legal administration experience in a corporate or law firm environment.
Experience with the Investment Company Act of 1940.
Financial services industry knowledge.
Knowledge of relevant statutes and rules relating to the core job functions.
Proficiency in Microsoft Office Suite.
Proficiency in Adobe Acrobat.
Client service skills with an aptitude to understand the clients’ basic legal needs and how they are related to the clients’ business needs.
Ability to troubleshoot issues utilizing creative and critical thinking skills.
Multitasking, analytical, and organizational skills.
Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
Demonstrates personal integrity, responsibility, and accountability.
Effectively uses resources such as time and information in conjunction with associates.
Participates in solving problems and making decisions.
Presents and expresses ideas and information, written and oral, clearly, and concisely.
Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Nice To Haves

Equivalent education and experience will be considered.

Responsibilities

Prepares client registration statement updates, client SEC filings and forms, and distributes client board and committee materials (including agendas, exhibits, reports, and resolutions.)
Prepares minutes of client board and committee meetings as needed.
Maintains contractual agreements and corporate governance documents.
Manages regulatory calendars and filing processes.
Assists in the development of legal administration procedures relating to board meetings, corporate governance, and SEC filings as needed.
Assists with client-related projects as needed.
Handles daily legal administration operations.
Implements and understands the day-to-day legal administration services provided by Ultimus Fund Solutions.
Contacts clients as needed regarding general information, resolution of issues, inquiries, or reporting requirements.
Contacts members of the team and internal teams regarding follow-up on inquiries, open workflow, etc.
May perform other duties as required and assigned.