Paralegal – Commercial Documentation Center

Central Pacific Bank•Honolulu, HI

4d•Onsite

About The Position

This position reports to the department manager and includes performing legal due diligence of corporate documents, verifying collateral lien positions, preparing instructions on disbursing loan proceeds, completing internal booking forms, and reviewing insurance certificates. The role aims to minimize the bank's risk by ensuring loan documents and ancillary requirements comply with credit approval documents and established internal policies. The paralegal will document complex commercial real estate and commercial credits using the bank’s internal loan documentation software, LaserPro, ensuring accuracy and quality in a timely manner. This includes reviewing flood zone determinations and flood declarations to ensure adequate flood insurance coverage for real estate-secured loans as required by federal regulations. Complex credits are defined as those with numerous complex terms, closing conditions, financial reporting requirements, covenants, and/or multiple collateral, potentially involving participations, interaction with outside counsel, and real estate in Hawaii. The position is also responsible for managing post-closing documentation follow-up items and reports, working closely with loan specialists to monitor tasks, update records, and obtain outstanding items, while identifying those requiring additional approval. The role requires performing all duties and interacting with customers in alignment with the Company's Core Values of a “Voyaging Spirit” and being “Positively Ohana,” demonstrating core competencies in Customer Interactions, Empowerment and Ownership, Active Listening, Oral and Written Communication, Action and Solution Orientation, and Thoroughness.

Requirements

High School Diploma or GED equivalency required.
6+ years of experience with competencies in complex real estate transactions in the State of Hawaii, including due diligence, regulatory & compliance matters, and title work required.
6+ years of experience with competencies in legal entities required.
6+ years of experience with competencies in the development of compliance policies & procedures required.
6+ years of experience with competencies in the development of teamwork across business units required.
Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
Must be able to clearly communicate verbally and in writing with all internal and external customers.
Must also be able to hear sufficiently to engage in daily discussions and interactions.
Must be able to read and understand bank-related documents.
Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time.
Must also be able to adapt to different work environments as needed to perform the job.

Nice To Haves

A Bachelor's degree or Paralegal Degree/Certification in a relevant field (with coursework in areas of business law, contract law, real estate property) may substitute for 2 years of experience.
Paralegal Certification preferred.

Responsibilities

Performs legal due diligence of corporate documents, verifies collateral lien positions, prepares instructions on disbursing loan proceeds, completes internal booking forms and reviews of insurance certificates while minimizing the bank's risk by ensuring loan documents and ancillary requirements comply per credit approval documents and established internal policies.
Documents complex commercial real estate and commercial credits while utilizing bank’s internal loan documentation software, LaserPro, while ensuring the highest level of accuracy and quality in a timely manner.
Performs review of flood zone determinations and flood declarations to determine if real estate secured loans have adequate flood insurance coverage as required by the flood disaster protection act and implemented federal regulations.
Manages post-closing documentation follow-up items and reports.
Works closely with loan specialists to monitor tasks, update accordingly, and obtain outstanding items while identifying those which require additional approval to remain as outstanding items after the initial post-closing date.
Prepares and/or facilitates preparation of commercial loan documents in a timely and accurate manner as set forth in the Credit Approval Document (CAM, Modification Agreement, etc.).
Proactively works with the loan specialist, relationship officer, and outside counsel (when applicable) during documentation process to identify requirements related to the documentation request, including anything that may preclude or complicate loan closing, funding, or recording, and agree on appropriate resolution to ensure quick response for the bank customer.
Proactively involves the Department Manager, relationship officer, Compliance, Bank Secrecy Act (BSA), and/or credit administrator as appropriate to resolve any compliance, documentation, and regulatory matters.
Demonstrates exceptional knowledge of the bank’s credit policies and documentation standards.
Proficient producer of quality business purpose documents in the loan documentation software system.
Monitors follow-up task reports weekly.
Ensures follow-up tasks have comments, dates, and are approved by an appropriate authority.
Tracks and resolves all post-closing tasks with lending units.
Performs loan documentation reviews and provides Quality Review with final sign off for Documentation Specialist.
Identifies commonly occurring challenges and brings them to the attention of the department manager, together with a suggested approach/recommendation for resolution.
Timely develops and completes distinct projects under the direction of the department manager.
Demonstrates a positive attitude and a team player; must be prepared to relieve Documentation Specialists.