Paralegal/Case Admin

TEKsystems•Washington, DC

2d•$40 - $45•Onsite

About The Position

This role manages the docket of assigned cases, maintaining official records and the electronic docket for the Office of Hearing Officer. The position involves compiling and organizing information for document preparation, monitoring case deadlines, and assisting Hearing Officers. The Paralegal/Case Admin will act as a liaison between parties and Hearing Officers, serving as a resource for policies and procedures, and anticipating and resolving issues. Responsibilities include preparing notices, orders, and correspondence, proofreading and cite-checking draft decisions, examining pleadings for accuracy, and attending pre-hearing conferences and hearings to assist with proceedings and evidence management. The role also involves compiling statistical information and participating in special projects as requested.

Requirements

Bachelor’s degree and paralegal certificate required.
Paralegal experience preferred.
Litigation or securities-related experience preferred.
Strong writing and research skills, as well as experience with legal research databases and cite-checking.
Strong planning and organization skills, as well as excellent interpersonal and written communication skills required.
Proficiency with Microsoft software applications.
Knowledge of SEC and FINRA Rules helpful.
Must be able to work onsite 4-5 days a week in DC office and travel to cases as needed.

Nice To Haves

Paralegal experience
Litigation or securities-related experience
Knowledge of SEC and FINRA Rules

Responsibilities

Manages docket of assigned cases, including maintenance of the official records of those proceedings and the Office of Hearing Officer’s electronic docket.
Receives, compiles, and organizes information for the preparation of various documents, including orders and decisions.
Monitors case deadlines and assists the Hearing Officers with effectively managing their case dockets, including monitoring their cases when they are out of the office and consulting with the Chief Hearing Officer and Deputy Chief Hearing Officer as necessary to determine if action must be taken.
Acts as liaison between parties and Hearing Officers to facilitate resolution of pre-hearing motions and requests, serving as a knowledgeable resource for information regarding the Office of Hearing Officers’ policies, procedures, programs, objectives, and operational functions.
Anticipates and resolves issues that may arise during the course of the case.
Prepares a variety of documents for the Hearing Officers, including notices, orders, and correspondence.
Proofreads and cite checks draft decisions, orders, and other documents prepared by Hearing Officers; verifies facts from case records; ensures that final decisions and orders are in proper form and are properly served on the parties; circulates final decisions to appropriate FINRA departments.
Examines pleadings to ensure their accuracy and completeness; contacts attorneys or parties if submitted pleadings and other documents do not comply with FINRA’s Code of Procedure or the Office of Hearing Officers’ procedures.
Attends pre-hearing conferences and hearings to assist with the conduct of the hearing and the management of evidence.
Compiles statistical information and reports as required.
Participates in special projects at the request of the Case Administrator Manager, the Chief Hearing Officer, or the Deputy Chief Hearing Officer.
Additional responsibilities as assigned.