Paralegal (Administrative), CAMBA Legal Services

CAMBA•New York, NY

4d•$63,860 - $96,551•Onsite

About The Position

CAMBA Legal Services, Inc. (CLS) provides free civil legal services to low-income New Yorkers, including in consumer law, foreclosure prevention, immigration, housing law, and domestic violence assistance. Its Housing program provides anti-eviction legal services, including advice and representation in nonpayment and holdover proceedings, HP actions for repairs, HCR overcharge complaints, administrative hearings, Article 78 proceedings, and related matters. The Paralegal (Administrative) supports office operations and client services. The role includes front-desk and telephone coverage, visitor assistance, calendar and mail management, clerical and data-entry work, office-supply and equipment upkeep, and handling payments, packages, and legal documents. The paralegal also supports client intake and referrals, maintains client records and case files, helps with reporting and communications, and may assist with outreach, translation, billing, and limited case-handling tasks. The position is located at 20 Snyder Avenue, Brooklyn, New York, and reports to a Supervisor.

Requirements

Associate’s degree (A.A.) and two years of applicable experience, or a bachelor’s degree (B.A. or B.S.) and/or equivalent experience.
Maintain client confidentiality and comply with applicable security and privacy policies.

Nice To Haves

Bilingual ability; Spanish, Haitian Creole, French, Arabic, Russian, or Urdu preferred.

Responsibilities

Maintain professional relationships with clients and protect client confidentiality.
Follow Universal Precautions/Standard Protocol & Procedures and comply with applicable Federal, State, City, and CAMBA security and privacy policies protecting individually identifiable health information.
Retrieve general voicemail messages and forward them to appropriate personnel; take, deliver, or transfer messages as appropriate.
Cover the front desk, answer questions about the organization, provide callers with addresses and directions, welcome visitors, determine the nature of their business, announce visitors, and monitor visitor access when required.
Update appointment and court calendars.
Receive, sort, and route mail; maintain and route publications; and ensure mail is collected or delivered daily, including USPS, FedEx, and interoffice mail.
Maintain fax and copy machines, assist users, send faxes, and retrieve and route incoming faxes.
Update the site bulletin board and maintain a professional front-desk area.
Prepare and print fax cover sheets, memos, correspondence, reports, marketing materials, and other documents as needed.
Perform clerical duties such as filing, photocopying, data entry, verification, and collating.
Order, receive, maintain, and inventory office supplies.
Submit payments or payment requests to third-party vendors.
Maintain package logs and legal documents; collect and log money orders delivered to staff.
Complete affidavits of service.
Prescreen clients by telephone for eligibility and schedule intake appointments.
Refer clients to appropriate services within or outside CAMBA.
Assist with registering and closing client case files.
Provide information required for weekly, monthly, quarterly, and annual reports.
Prepare travel vouchers when needed.
Interpret for clients and staff and translate documents and forms as needed.
Assess emergency situations and respond appropriately.
Assist clients with completing CLS intake applications and forms.
Conduct legal intake and assess clients’ and their families’ situations and needs; enter relevant data into the data system.
Maintain accurate and comprehensive document and client files, including up-to-date case notes.
Pick up checks from agencies or charities and deliver them to the office, court, or opposing counsel’s office.
Assist with communication with HRA benefits, including requesting benefits issuance printouts and checking application status.
Assist with referrals and client communication throughout intake and/or the case.
May prepare program marketing and outreach materials and conduct community outreach to inform people about legal services and recruit clients.
May maintain client data in relevant databases and assist with reporting and/or billing.
May serve process, including subpoenas, if licensed and adequately trained.
Perform other related tasks as reasonably assigned, including, in limited circumstances, assisting case-handling paralegals; duties may be modified, expanded, or assigned over time.