Paralegal/ADA Coordinator

J.B. Hunt Transport Services, Inc.•Phoenix, AZ

1d•$23 - $39•Onsite

About The Position

The Paralegal/ADA Coordinator reviews accommodation requests, manages ADA forms and materials, offers guidance and training on accessibility requirements, and supports the Office of General Counsel with legal, compliance, and administrative tasks. The role also oversees public records requests, coordinates litigation involving the Judicial Branch, liaises with the Arizona Attorney General's Office, and assists with legal research and policy development. The position works independently on a variety of complex and sensitive matters requiring the exercise of judgment, coordination among multiple Judicial Branch departments, interpretation of policies and legal requirements, and effective communication with internal and external stakeholders. The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Requirements

Associate’s degree in paralegal/legal assistant studies OR Associate's degree in any field and a Certificate of Completion from a Legal Assistant or Paralegal Studies program from an accredited school OR Juris Doctor degree from an accredited law school
Two (2) years of experience as a Paralegal or Legal Assistant supporting attorneys (A Juris Doctor degree will substitute for experience).
Knowledge of legal terminology, principles, procedures, and legal research methods.
Knowledge of Arizona statutes, court rules, administrative orders, and governmental processes.
Knowledge of litigation support processes, including litigation holds, discovery, subpoenas, notices of claim, and records preservation.
Knowledge of public records laws, records management principles, and confidentiality requirements.
Knowledge of office administration, records management systems, and business technologies used to support legal and administrative operations.
Skill in conducting legal research and analyzing statutes, court rules, administrative orders, case law, and other legal authorities.
Skill in communicating effectively and professionally with judicial officers, attorneys, court staff, government agencies, and members of the public.
Skill in coordinating responses to public records requests, litigation matters, and other legal and administrative activities involving multiple stakeholders.
Skill in utilizing technology, software applications, and business systems to support legal, compliance, records management, and administrative functions.
Skill in prioritizing and managing multiple assignments while meeting critical deadlines in a fast-paced environment.
Skill in communicating effectively and professionally with individuals from diverse backgrounds and abilities regarding ADA accommodation matters while exercising empathy, active listening, conflict-resolution skills, diplomacy, and sound judgment.
Ability to work independently with minimal supervision while exercising sound judgment and discretion in handling sensitive legal, compliance, and administrative matters.
Ability to coordinate activities and projects involving multiple Judicial Branch departments, judicial officers, attorneys, government agencies, and external stakeholders.
Ability to manage multiple priorities and deadlines while maintaining accuracy, attention to detail, and responsiveness.
Ability to communicate legal, procedural, and operational information clearly and effectively, both orally and in writing.
Ability to maintain composure, professionalism, and effectiveness when responding to sensitive, emotionally charged, or contentious situations.
Ability to identify opportunities to improve efficiency and effectiveness through the use of technology, process improvement, and innovative business practices.

Nice To Haves

Bachelor’s degree in any field.
Experience working in a court, governmental, or public-sector legal environment.
Experience utilizing case management, records management, workflow automation, or automated project tracking systems.
Experience administering ADA Title II accommodation programs, public records programs, litigation support, governmental legal operations, or compliance programs.

Responsibilities

Reviews accommodation requests, manages ADA forms and materials, offers guidance and training on accessibility requirements, and supports the Office of General Counsel with legal, compliance, and administrative tasks.
Oversees public records requests, coordinates litigation involving the Judicial Branch, liaises with the Arizona Attorney General's Office, and assists with legal research and policy development.
Conducts legal research and prepares summaries, memoranda, reports, correspondence, and other materials utilizing statutes, court rules, administrative orders, case law, and other legal authorities.
Serves as the Judicial Branch's ADA Title II Coordinator and coordinates requests for accommodations from members of the public seeking access to court services, programs, activities, and facilities.
Develops, maintains, and distributes ADA-related forms, procedures, guidance materials, and resource documents, and provides consultation, training, and technical assistance to Judicial Branch personnel regarding accessibility requirements and accommodation processes.
Assists with drafting, reviewing, and editing policies, procedures, administrative orders, rule changes, legislative proposals, and other legal or administrative documents.
Serves as liaison between the Judicial Branch and the Arizona Attorney General's Office regarding litigation, notices of claim, subpoenas, and other legal matters involving the Judicial Branch.
Coordinates litigation hold and discovery processes by distributing and tracking litigation holds, monitoring compliance, coordinating release of holds when authorized, and assisting counsel with the collection and production of records and information from Judicial Branch departments.
Coordinates public records requests by identifying, gathering, reviewing, organizing, and managing responsive records; researching applicable disclosure, confidentiality, records retention, and court record requirements; preparing responses to requestors; and maintaining records regarding requests and dispositions.
Develops, maintains, and improves systems, processes, and technology solutions supporting legal, compliance, records management, policy administration, and other operational functions.
Coordinates and processes conflict of interest disclosures and secondary employment requests from Judicial Branch employees.
Coordinates Calendar and schedule dates for meetings and deadlines.