Panel Recruitment Coordinator, Part Time (US, EST/CST Time Zone)

Maze•Madison, MS

4d•$35 - $41•Remote

About The Position

Maze is seeking a detail-oriented and process-driven contractor to join their Panel Operations team. This role focuses on executing participant recruitment orders by managing and placing orders across a network of panel vendors. The goal is to ensure studies are set up accurately, launched on time, and filled to target. This operational execution role is ideal for individuals with experience in recruitment operations or data entry, who thrive in a fast-paced environment. Prior research experience is considered a significant advantage.

Requirements

Coordination experience: managed multiple moving pieces, tasks, or workflows simultaneously and kept things on track
Strong attention to detail: catch the small things before they become big problems
Process driven executor: follow established processes carefully, ask clarifying questions when needed, and deliver consistently
Fluent in English: strong written communication is essential

Nice To Haves

Background in research, or research operations
Experience writing or reviewing screener questions
Familiarity with B2B audience targeting and quota-based study setups
Experience working in a fast pace environment

Responsibilities

Place and manage orders across panel vendors
Review and interpret customer requirements
Monitor order progress and fulfillment, flagging issues or delays proactively
Troubleshoot common fulfillment issues (e.g., low incidence, screener drop-off) and escalate when needed
Maintain accurate order records and documentation
Support quality checks on responses submitted by participants

Benefits

Health insurance with international coverage, vision, and dental: 100% of the team member premium paid
Free access to proper mental health care, unlimited virtual therapy sessions (with a human) and 24/7 access to resources
Life and Disability Insurance, 100% of the team member premium paid
Flexible time off
Meaningful equity
Company retreats, fully paid for by Maze
New MacBook (laptop), paid for by Maze
Paid Family leave: 16 weeks for birth or adoptive parents
$500/month to be used for dependent health insurance coverage
$1,500 remote work setup fund to ensure you can set up a productive work space
Flexible work schedule where you manage your own working hours
Monthly Bonus.ly points that are awarded to others to recognize teamwork, dedication and helpfulness - points can be cashed out for gift cards and more
Virtual social engagements randomly throughout the year
SWAG
Open, transparent culture that includes virtual: coffee chats, bi-weekly all-hands meetings, and more