Paint Project Coordinator

KF Aerospace•Kelowna, BC

6d•CA$56,600 - CA$70,800•Onsite

About The Position

KF Aerospace is seeking a Paint Project Coordinator to join their team. This role is responsible for the delivery and coordination of incoming and outgoing projects within the Paint Department. The Paint Project Coordinator will create and update project packages and associated documents, support the Paint Supervisor in managing core project activities with a focus on scope, schedule, and cost, and administer post-production package changes. KF Aerospace, founded in 1970 in Kelowna, BC, specializes in aircraft services including maintenance, modifications, cargo operations, military pilot training, and aircraft leasing, with facilities across Canada and over 1,200 employees.

Requirements

Experience in a Production Support role
Strong understanding of Project management principles
Proficient computer skills, specifically MS Project, JIRA, Lawson M3 and MS Excel
Strong organizational and planning skills
Strong interpersonal and relationship building skills
Strong communication skills
Ability to work with deadlines while maintaining a high degree of accuracy
Customer Service focus
Flexible and adaptable

Nice To Haves

CAPM certification is considered an asset
General knowledge of Paint procedure operations is considered an asset

Responsibilities

Assist in all phases of Paint Project Delivery, with specific focus on scope, schedule and cost management components, at the direction of the paint supervisor and in-line with other role specific responsibilities.
Maintain & update Gantt charts throughout the course of the project to assist in project schedule management.
Maintain project scheduling systems (MS Project and JIRA) to provide visibility of resource utilisation by project and across all hangar projects.
Maintain JIRA topical.
Assign unassigned work orders daily.
Monitor supply of priority parts and output of internal supply and service teams and external suppliers to ensure projects are delivered to agreed milestones and invoke standard project controls where supply does not meet these milestones.
Maintain Risks and Issues Registers and track and manage all assigned actions.
Monitor and track escalations.
Provide input into the development and establishment of the Governance framework for the Project.
Contribute to Governance forums across their Projects to ensure that both internal and external stakeholders are proactively engaged and informed.
Establish and maintain effective working relationships with peer groups and key internal stakeholders, especially the Paint team.
Contribute to internal Project status and Executive Governance reporting.
Liaise with the Trade Compliance Customs Support Specialist with regards to inbound international aircraft.
Set up project meetings and take meeting minutes.
Prepare, distribute & update project reports.
Communicate with the internal departments as needed.
Liaise with KF drawing control.
Provide timely and accurate customer support as required.
Update Business Development of additional customer work requests.
Coordinate Maintenance Customer Orders requirements.
Set up, check & update M3 package planning/bar code application.
Set up, check & update M3 materials planning – update info to the plan but planning belongs elsewhere.
Print project package & associated documents.
Create zone access books & supporting information.
Apply copies Safety Management System/Safety alerts to applicable tasks.
Review previous visit maintenance history.
Update cover sheet data/forward to central planning as required.
Monitor hangar non billable operations.
Administer post-production package changes.
Assist the Paint Supervisor in the management of portfolio operations.
Review & release Maintenance Customer Orders pre draw & tasks.
Update aircraft hours and cycles in M3 system.
Assist with equipment rentals.
Review and update hangar manager checklist for fixed bid tasks removed or not performed.
Maintain customer heavy maintenance schedule.
Any other duties as assigned by the Paint Supervisor.