Outside Processing and Inventory Coordinator

The Heico Companies LLC•Champlain, ON

63d

About The Position

The Outside Processing and Inventory Coordinator is responsible for managing the setup and maintenance of processed items, configuring warehouse and production parameters, and setting sales parameters. This role involves creating new service items, managing processing costs, and setting up warehouses for outside processing activities. Additionally, the coordinator will manage the flow of materials to external processors and warehouses, track finished coil inventory, and maintain communication with processors, warehouses, and the sales team to ensure timely order processing. Key responsibilities include coordinating with shipping and quality teams, working with planning to resolve scheduling issues, issuing processing work orders, and ensuring inventory accuracy through record maintenance and audits. The role also involves creating and managing purchase orders for outside processing, including pricing updates and discrepancy resolution. The coordinator will support the sales team with cost inquiries and credit/rebilling processes, and utilize the outside processing workbench for inventory management. Maintaining planned transfer and production orders, ensuring accurate inventory marking and reservations, and overseeing the RMA process are also critical functions. Finally, the role includes managing aged inventory to prevent material degradation.

Requirements

Proficiency in setting up and maintaining processed items, including routes, formulas, and units of conversion.
Ability to configure and maintain warehouse and production parameters.
Experience in setting and maintaining sales parameters in the external item description table.
Skill in creating new service items and managing processing costs using trade agreements.
Experience in setting up and maintaining warehouses for outside processing.
Ability to manage the flow of material to outside processors and warehouses.
Proficiency in tracking finished coil inventory movements.
Strong communication skills for maintaining contact with processors, warehouses, and the sales team.
Ability to coordinate with the shipping team to ensure timely material shipment.
Ability to coordinate with the quality team to ensure material approval for shipment.
Experience working with planning departments to address scheduling issues.
Skill in creating and issuing processing work orders.
Ability to ensure inventory accuracy through record maintenance and discrepancy investigation.
Experience performing on-site inventory audits.
Proficiency in creating and managing purchase orders for outside processing.
Ability to post and update purchase order pricing.
Experience reviewing and approving discrepancies between purchase order pricing and vendor invoices.
Ability to support sales teams with processing cost inquiries.
Experience using an outside processing workbench for inventory selection and reporting.
Ability to maintain and firm planned transfer orders and production orders.
Skill in maintaining transfer orders, including marking, dates, and pricing accuracy.
Ability to maintain firmed planned production orders.
Proficiency in ensuring inventory marking and reservations are accurate.
Experience creating new tag numbers.
Ability to oversee returns through the RMA process.
Skill in supporting the sales team in credit/rebilling processes.
Ability to post packing slips for direct shipments to customers.
Skill in correcting tag numbers produced without sales orders.
Ability to manage aged inventory to prevent material degradation.

Responsibilities

Set up and maintain processed items, including routes, formulas, and units of conversion to ensure accurate production and inventory tracking.
Configure and maintain warehouse and production parameters to support efficient operations.
Set and maintain sales parameters in the external item description table, following established quality guidelines.
Create new service items as required and manage processing costs using trade agreements.
Set up and maintain warehouses related to outside processing activities.
Manage the flow of material sent to outside processors and warehouses and track finished coil inventory movements.
Maintain communications with processors and warehouses, and sales team to ensure organization and timely order processing.
Communicate regularly with the shipping team to ensure material is shipped to processors on time.
Communicate regularly with the quality team to ensure that material is approved for shipment on time.
Work with the planning department to address and reschedule short-rolls and misses.
Create and issue processing work orders to processors.
Ensure inventory accuracy by maintaining clean records, reporting discrepancies, and investigating inventory issues.
Perform on-site inventory audits as required at processors and warehouses.
Create and manage purchase orders for outside processing.
Post and update purchase order pricing for processing.
Review/approve any discrepancies between purchase order pricing and what is received on vendor invoices for processing.
Support sales team on annual processing cost inquiries by type and location.
Use the outside processing workbench to select unprocessed coils and report them as finished processed coils.
Maintain and firm planned transfer orders and production orders required for processing.
Maintain transfer orders, including marking, dates, and that pricing is transferring correctly from the sales order.
Maintain firmed planned production orders.
Ensure inventory marking and reservations are accurate and up to date.
Create new tag numbers as required.
Oversee returns through the RMA process.
Support sales team in credit/rebilling process, which includes inventory movement/picking.
Post packing slips for material shipped from outside processors directly to final customers.
Correct tag numbers produced without sales order by finding their original order.
Manage aged inventory related to processing at IRM and processors to ensure material is used before it degrades beyond acceptable levels.