Outreach and Events Senior Consultant

Guidehouse•Tysons Corner, VA

3d•Hybrid

About The Position

As a Senior Consultant supporting a Department of War project for military community and quality of life programs, you will play a key role in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include event planning and execution, client engagement and requirements gathering, venue and vendor coordination, coordination with Guidehouse Procurement, logistics management, onsite event support, outreach and communications support, and post-event reporting.

Requirements

Bachelor's degree
THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities.
Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
Willingness to travel for onsite event support (often multi-day commitments).
Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

Nice To Haves

Experience supporting event logistics or planning for federal government clients, particularly DoW.
Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
Prior experience supporting outreach, communications, or stakeholder engagement efforts.
Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

Responsibilities

Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend