Outreach and Events Managing Consultant

Guidehouse•Tysons Corner, VA

17h•Hybrid

About The Position

As a Managing Consultant supporting a Department of War project supporting military community and quality of life programs, you will lead a team in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include: Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements. Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities. Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics. Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts. Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners. Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff. Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates. Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes. Team Management: Manage, coach, mentor and train team members supporting client delivery Schedule and Resource Management: Manage project scope, budget, and schedule to support on-time, quality delivery. Client Relationship Management: Manage and maintain client relationships to support client satisfaction and delivery excellence.

Requirements

Bachelor's degree
SEVEN (7) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities.
Experience leading projects, including establishing and managing work plans
Experience leading a team of FOUR (4) or more staff
Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
Demonstrated event planning experience, including management and coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
Experience coordinating/managing procurement for events and events logistics (e.g., coordinating cost estimates and contracts with venues, events vendors, and supply vendors)
Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
Ability to manage team and work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
Willingness to travel for onsite event support (often multi-day commitments).
Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

Nice To Haves

Experience managing event logistics or planning for federal government clients, particularly DoW.
Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
Prior experience supporting outreach, communications, or stakeholder engagement efforts.
Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

Responsibilities

Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
Manage, coach, mentor and train team members supporting client delivery
Manage project scope, budget, and schedule to support on-time, quality delivery.
Manage and maintain client relationships to support client satisfaction and delivery excellence.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend