Outpatient Materials Coordinator

Stanford Health Care•Livermore, CA

11d•Onsite

About The Position

Responsible for ordering and maintaining inventories of consumables supplies for the Ambulatory Surgery Center. This includes coordinating consignment instruments and supplies for specialty cases. Participates in review of Operating Room inventory and custom packs to monitor usage and identify cost saving opportunities. Facilitates with Purchasing, the repair of surgical equipment. These duties must be accomplished within the budgetary and space requirements of the hospital.

Requirements

American Heart Association BLS Certification preferred
Participates on departmental committees, helping with process improvement
Knowledge of medical terminology
Excellent computer skills
Good communication skills with the ability to read, write and understand the English language
Ability to work as a valued team member
Problem identification and resolution skills
Effective organizational, and interpersonal skills
Strong attention to detail

Responsibilities

Monitor stock levels, change par levels and order items as appropriate.
Confirm and order implants and/or requested items.
Communicate necessary changes to charge master.
Meet with vendors as directed for specific issues raised by nursing staff.
Consult staff regarding stock item or location changes.
Communicate stock problems (i.e. back orders) and alternatives to staff.
Review and complete charges based on charge forms with appropriate information.
Interacts with physicians, other departments, outside maintenance services and sales representatives to ensure satisfactory service and coordination of non-clinical activities while operating within budget constraints.
Assists the Director of Surgical Services in planning the annual budget, establishing methods for controlling supply costs, establishing procedures for charging for services and supplies, carrying out supply functions, insuring proper maintenance and operation of equipment.
Maintain purchase requests, receipt and any information that can be used as an audit trail for future follow-up.
Update and maintain tissue bank information.
Communicates clear and understandable messages to appropriate person.
Recognizes need to utilize listening skills with peers, visitors, and MD’s.
Recognizes needs of family to communicate directly with personnel involved with patient care.
Communicates directly with Manager and Department Director any out of the ordinary situations that occur or when back up assistance is needed.
Understands need for confidentiality of patients and patient information.
Be responsible to maintain work areas in a neat and organized manner.
Performs extra assignments outside scope of job classification.
Willingly accepts any assignment that is given and regularly volunteers to do extra tasks.
Attends staff meetings and Inservice programs.
Attends mandatory Inservice programs.
Works toward and promotes the teamwork concept with all members of the surgical team.
Maintains and promotes positive inter-shift communication.
Maintains and promotes positive interdisciplinary communications.
Is knowledgeable of, promotes and actively assists with departmental and hospital wide goals.
Discusses questions, concerns, or problems about the department with only your supervisor.
Does not promote or support gossip and rumors relative to hospital and department.
Reviews hospital policy and procedure manuals annually.
Contributes in assisting with new procedures for better efficiency.
Promotes and practices policies and procedures on a consistent basis.
Enhances and supports the image of a professional through appropriate attire, demeanor, and manner of speech.
Maintains a consistent positive, “guest relation” attitude in carrying out hospital role.
Always handles all patient contacts in a courteous, professional manner.
Receives, places and transfers calls using appropriate telephone etiquette; handles telephone information request with courtesy, accuracy, and respect for confidentiality.
Consistently interacts with physicians, peers, other departmental personnel, volunteers, and external service providers in a courteous and professional manner.