Outpatient Administrative Assistant - Heart and Vascular Institute

Arnot Health System•City of Elmira, NY

1d•$16 - $20•Onsite

About The Position

Arnot Health is seeking a dedicated Outpatient Administrative Assistant to support our Heart and Vascular Institute. This role is essential in ensuring smooth daily operations by handling administrative duties, patient registration, scheduling, and billing. The position is full-time, Monday - Friday, with day shifts. The role involves preparing daily schedules, answering calls, updating patient demographics, collecting co-pays, maintaining financial records, processing billing superbills, tracking daily encounters, managing medical records requests, arranging follow-up appointments, obtaining prior authorizations, providing patient instructions, documenting appointments, assisting providers with scheduling referrals, forwarding medical records, notifying patients of appointment changes, ordering supplies, distributing mail, ensuring smooth practice operations, maintaining professional behavior, participating in mandatory educational programs, and adhering to OSHA compliance guidelines.

Requirements

High school diploma required
Excellent communication, organizational, and multitasking abilities.

Nice To Haves

Coursework in secretarial sciences preferred
Minimum of three years of medical office experience preferred
Knowledge of medical coding is a plus

Responsibilities

Prepare daily schedules, answer calls, update patient demographics, collect co-pays, and maintain accurate financial records.
Process billing superbills, track daily encounters, and manage medical records requests.
Arrange follow-up appointments, obtain prior authorizations, provide patient instructions, and document appointments.
Assist providers with scheduling referrals, forwarding medical records, and notifying patients of appointment changes.
Order supplies, distribute mail, and ensure smooth practice operations.
Maintain professional behavior, participate in mandatory educational programs, and adhere to OSHA compliance guidelines.