OSFM Program Officer

Arizona Department of Administration • Phoenix, AZ

13d • $72,099 - $78,500 • Onsite

About The Position

The OSFM Program Officer reports to the State Fire Marshal and serves as a key strategist for data collection, reporting, and analysis to ensure statewide compliance with the Arizona State Fire Code and national reporting standards. The position supervises and mentors subordinate staff.

The role oversees the Arizona Fire Code Compliance System (AFCCS) database and inventory, including its data architecture and administrative life cycle. It manages the ingestion, normalization, and validation of datasets from the Arizona Department of Administration, State School Facilities Board, and all 15 county jurisdictions. It also oversees compliance frameworks for specialized certifications, including trampoline courts and food truck submissions, and administers data tracking, governance, and reporting for the Fire Fighter Relief Pension Fund.

The position coordinates audit and compliance activities, delivers the accountability plan, manages audit responses, and prepares quarterly reports and inspection summaries. It oversees the National Emergency Reporting Incidents System (NERIS) program and staff, represents the OSFM at meetings as requested, prepares division performance and budget-related reports, and oversees the OSFM budget and purchasing process. It may also assist with OSFM policies, standard operating guidelines, and fire manuals, and take on other related duties and special projects.

Requirements

• Valid Arizona driver's license.
• Knowledge of reporting automation and business process improvement methodologies.
• Knowledge of statistical concepts and data analysis techniques.
• Knowledge of leadership and supervision principles and practices.
• Knowledge of auditing, monitoring, and investigative techniques.
• Knowledge of records management, documentation standards, and confidentiality requirements.
• Proficiency with computer software such as Microsoft Office or Google Suite products and relevant technologies and dashboards.
• Skills in data analysis and report preparation.
• Ability to identify, document, and communicate software bugs and feature requests to IT staff and software vendors.
• Ability to create comprehensive end-user guides and Standard Operating Procedures.
• Strong written, verbal, interpersonal, research, problem-solving, and project-management skills.
• Ability to optimize system logic to reduce fire inspection and plan-submission bottlenecks.
• Ability to distinguish application or user issues from IT infrastructure, network, or hardware problems and escalate appropriately.
• Ability to audit system data for user entry errors, missing fields, and broken workflow paths.
• Ability to assist end users with software navigation and password resets.
• Ability to communicate effectively with diverse users, managers, and vendors, address concerns, and recommend alternatives.
• Ability to follow information security and release policies and procedures, maintain confidentiality, and establish positive working relationships.
• Ability to drive on State business.
• Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor’s degree.
• Five or more years of professional experience in regulatory compliance, data system administration, fire prevention, or project management.
• Project Management Professional (PMP) certification, International Code Council (ICC) certification, or NFPA Fire Inspector certification.

Responsibilities

• Oversee and administer the Arizona Fire Code Compliance System (AFCCS) database and inventory, including its data architecture and administrative life cycle.
• Manage ingestion, normalization, and validation of datasets from the Arizona Department of Administration, State School Facilities Board, and all 15 county jurisdictions.
• Direct regulatory oversight and compliance frameworks for specialized certifications, including trampoline courts and food truck submissions.
• Administer data tracking, governance, and reporting for the Fire Fighter Relief Pension Fund (FFRPF).
• Coordinate audit and compliance activities, deliver the accountability plan, and manage the end-to-end audit response process.
• Prepare quarterly reports and detailed inspection summaries.
• Ensure compliance deliverables are accurate and completed on time.
• Oversee and supervise the National Emergency Reporting Incidents System (NERIS) program and staff.
• Represent the OSFM at meetings as requested.
• Develop reports on division performance measures and expected outcomes for budget submittal, along with other specialized reports as needed.
• Oversee the OSFM budget and purchasing process.
• Assist with OSFM policies, Standard Operating Guidelines (SOGs), and fire manuals as requested.
• Complete assigned special projects and other duties related to the position.
• Supervise and mentor subordinate staff.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Retirement and long-term disability plans; eligible positions participate in the Arizona State Retirement System (ASRS), with mandatory participation for employees meeting statutory eligibility and membership criteria.
• 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Vacation accrued at 4.00 hours biweekly for the first three years.
• Sick time accrued at 3.70 hours biweekly.
• Deferred compensation plan.
• Wellness plans.
• Tuition reimbursement eligibility after one year of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed