Student Employment: OSE Graduate Assistant for Student Organization Finance- AY 26/27

Quinnipiac University • Hamden, CT

2d

About The Position

Work with the SGA Finance Assistant to manage the day-to-day budget and finance processes for transactions approved by SGA. Prepare and submit reimbursement requests for students and groups who have made purchases. Collect and maintain financial records including invoices, receipts, purchase orders, prize logs, gift card logs, and gift logs. Regularly email students and student organizations related to purchase or reimbursement requests. Ensure Campus Life and SGA finance policies are followed by students and student organizations by reviewing requests and approving, denying, or returning on a case-by-case basis. Work in collaboration with the SGA Vice President for Operations to ensure a strong understanding of approved SGA budgets for the fall and spring semester, including timelines for purchases, specifics of approved items, and other key areas related to the requests. Become familiar and develop expertise with the Do You QU platform hosted by engage, specifically related to the finance funding and purchase request process. Recruit, hire, train, and supervise up to 2 undergraduate student workers to assist with responsibilities and student organization communication.

Requirements

• Must be a graduate student, in good standing, enrolled in coursework at Quinnipiac University.
• Excellent written and verbal communication skills
• Ability to maintain confidentiality when required.
• Ability to work autonomously with limited supervision.
• Ability to interact with individuals from diverse backgrounds while exhibiting a positive, caring, and helpful attitude.
• Ability to work, prioritize, and maintain focus in a high-energy, fast-paced environment.
• Ability to prioritize tasks and projects to ensure proper alignment with workload, communication expectations, balance outside of work hours, and university/SGA policy.

Nice To Haves

• Prior experience with or an interest in finance, business, and/or accounting is preferred.
• Prior experience managing or leading peers/employees is preferred.

Responsibilities

• Work with the SGA Finance Assistant to manage the day-to-day budget and finance processes for transactions approved by SGA.
• Prepare and submit reimbursement requests for students and groups who have made purchases.
• Collect and maintain financial records including invoices, receipts, purchase orders, prize logs, gift card logs, and gift logs.
• Regularly email students and student organizations related to purchase or reimbursement requests.
• Ensure Campus Life and SGA finance policies are followed by students and student organizations by reviewing requests and approving, denying, or returning on a case-by-case basis.
• Work in collaboration with the SGA Vice President for Operations to ensure a strong understanding of approved SGA budgets for the fall and spring semester, including timelines for purchases, specifics of approved items, and other key areas related to the requests.
• Become familiar and develop expertise with the Do You QU platform hosted by engage, specifically related to the finance funding and purchase request process.
• Recruit, hire, train, and supervise up to 2 undergraduate student workers to assist with responsibilities and student organization communication.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level