Project Coordinator

Aston Carter•Beaverton, OR

8d•$27 - $27•Onsite

About The Position

The Organizational Product Coordinator supports the global product storage strategy by helping client teams organize, maintain, and optimize their physical spaces and product storage rooms. Working in close partnership with the S+O Organizational Product Manager and broader S+O team, this role delivers strategic and tactical professional organizing services, including product liquidation, unpacking, organization support, and special storage projects. The coordinator aligns with the S+O mission, vision, core values, and standards while ensuring high-quality, client-focused outcomes in a fast-paced and dynamic environment.

Requirements

Customer service orientation with a strong commitment to professionalism and client satisfaction.
Demonstrated aptitude for organizing physical spaces, ideally with background or experience in professional organizing.
Strong spatial and organizational awareness, with the ability to translate business requirements into effective space and storage solutions.
Ability to adapt quickly, navigate ambiguity with confidence, and operate effectively and patiently in a complex, fast-paced, and constantly shifting environment.
Critical thinking skills to assess situations, engage with involved parties, incorporate feedback, and ensure next steps align with S+O priorities and standards before taking action.
Action-oriented mindset, showing initiative while also being able to receive and act upon direction from others.
Team-oriented approach combined with the ability to work independently and manage tasks with minimal supervision.
Creative thinking and strong on-the-spot problem-solving skills, particularly in dynamic organizing and storage scenarios.
Excellent relationship management skills, including the ability to work with a wide variety of client personalities and levels, as well as internal personnel and external vendors.
Ability to handle sensitive information with discretion and maintain confidentiality.
Working knowledge of Microsoft PowerPoint, Excel, Word, and Outlook.
Basic clerical and office support skills, including accurate data entry and Excel data entry.
Inventory control awareness and ability to support tracking and organizing product samples and materials.

Nice To Haves

Project and/or administrative experience is preferred and will support success in coordinating organizing sessions and special projects.
Familiarity with Lean and 5S methodologies is preferred and beneficial for driving efficient and standardized organizing practices.
Strong communication skills, both written and verbal, for effective email correspondence, meeting participation, and client consultations.
Willingness to take on new challenges, responsibilities, and assignments as requested, demonstrating flexibility and growth mindset.
Ability to take responsibility for decisions, actions, and results, and to follow through on commitments.
Comfort working with digital collaboration tools and channels commonly used in modern office environments.

Responsibilities

Lead, act as point of contact, and actively support S+O organizing sessions, primarily full-day sessions on Tuesday, Wednesday, and Thursday, to set up and optimize storage rooms for managing product samples and materials.
Serve as an onsite partner for client teams and key stakeholders, providing hands-on assistance during each session and directing the work of the support squad to ensure smooth execution.
Track and document post-session metrics as needed, maintaining accurate records of progress, outcomes, and follow-up actions.
Collaborate, synchronize, and communicate closely with S+O Organizational Product Managers to ensure seamless execution of session strategies for assigned client teams.
Participate in team meetings, manager meetings, trainings, and client consultations as directed, contributing insights and maintaining alignment with S+O priorities.
Take responsibility for S+O quality control by ensuring client needs are met or exceeded during each support session and throughout all client interactions within the S+O scope of work.
Become an expert in end-of-lifecycle processes and S+O best practices, and assist with training and educating clients and support team members on these processes and standards.
Contribute feedback and ideas to the development and refinement of standard operating procedures (SOPs) within the S+O playbook.
Perform accurate data entry tasks, maintain organized records, and handle email communication in a timely and professional manner.
Prepare for organizing sessions by gathering, staging, and delivering necessary organizational supplies to client locations as needed.
Support inventory control activities by helping teams categorize, store, and manage product samples and materials in an organized and efficient manner.
Provide excellent customer service and relationship management throughout all interactions with client teams, internal colleagues, and external vendors.
Handle sensitive information with discretion and maintain confidentiality in accordance with S+O standards.
Take on additional duties and special projects as assigned, demonstrating flexibility and a willingness to support evolving business needs.