Order Entry Specialist

Industrial Physics Inc • New Albany, IN

just now

About The Position

The Order Entry Specialist is responsible for ensuring accurate and timely entry of customer orders into the company’s ERP systems. This role plays a critical part in maintaining order integrity, validating compliance with requirements, and coordinating with internal teams to resolve discrepancies. High attention to detail and strong organizational skills are essential to deliver a seamless order management process and support overall customer satisfaction.

Requirements

• Accuracy & Attention to Detail: Exceptional focus on precision in data entry and documentation.
• Technical Proficiency: Familiarity with ERP/CRM systems and order management processes.
• Process Knowledge: Basic understanding of purchase order requirements, Incoterms, and logistics workflows.
• Communication: Ability to work effectively with internal teams to resolve issues quickly.
• Experience: Previous experience in order entry, data processing, or administrative support preferred.

Responsibilities

• Validate that all order requirements are met prior to entry.
• Ensure any exceptions have proper approvals attached before processing.
• Enter orders accurately into ERP systems.
• Maintain data integrity and adhere to established order management processes.
• Collaborate with Customer Success Key Account Success Managers (KASM) and Customer Success Managers (CSM) to resolve discrepancies.
• Escalate issues promptly to ensure timely resolution and positive customer experience.
• Track orders through the fulfilment process and update internal teams or customers on status changes.
• Coordinate with logistics teams to confirm delivery schedules and resolve shipping issues.
• Maintain accurate records of orders, approvals, and related documentation.
• Support internal and external audits by providing accurate order records.
• Generate daily or weekly reports on order entry volumes, accuracy, and turnaround times.
• Identify process gaps and suggest improvements to enhance efficiency and accuracy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed