Order Administration

Gates Air, Inc.•Quincy, IL

1d•Onsite

About The Position

GatesAir has been an innovator in over-the-air broadcasting for over 100 years, offering the industry’s broadest portfolio to help connect customers to what’s next in over-the-air Television, Radio, and Distribution. GatesAir architects lead solutions for over-the-air Radio and TV leveraging the best use of wireless spectrum. With customers in more than 185 countries, the company leads the industry in innovation and design breakthroughs, improving efficiency and reducing total cost of ownership. At GatesAir, we recognize that our employees are the key to our continued success. Wherever your skills fit in our business -- from engineering and sales to service and support -- you'll have the opportunity to play a critical role in helping customers monetize new opportunities while serving the audiences that depend on their content. If you're looking to join a market leader and take your career to the next level, contact us today!

Requirements

Bachelor's degree or equivalent experience in a related field.
Proven experience in sales order processing and coordination.
Strong organizational and communication skills.
Attention to detail and ability to multitask in a fast-paced environment.
Proficiency in using sales order systems and relevant software applications.
Excellent problem-solving and conflict resolution abilities.

Nice To Haves

Knowledge of international shipping and logistics is a plus.

Responsibilities

Monitor and manage the sales order system to ensure the accurate receipt and booking of sales orders in accordance with division guidelines.
Track sales shipments, deliveries, billing, and backlog activities while maintaining up-to-date records in the system.
Act as the primary point of contact for inquiries regarding the status of orders, proactively assisting in resolving customer order conflicts or difficulties.
Send manual invoices for payments due prior to booking or shipment to facilitate a seamless transaction process.
Efficiently enter and process return material authorizations (RMA) following established guidelines and processes.
Collaborate with the service team to provide urgently needed installation materials, ensuring smooth completion of installations.
For major accounts, deliver regular summarized status reports to customers, which may involve dedicated conference calls.
Handle international shipments in collaboration with the logistics team to ensure the timely provision of necessary documents for accurate commercial invoices and packing lists.
Provide accurate and precise order status updates to senior management, enabling informed decision-making.
Identify and report shortages to the planning and purchasing departments on a case-by-case basis.