ORA Grants Analyst 3

University of Miami•Coral Gables, FL

6d•Onsite

About The Position

The Office of Research Administration (ORA) has a great job opportunity for a Grants Analyst 3 to work at the University of Miami. The ORA Grants Analyst 3 oversees the maintenance of timely and accurate financial records in accordance with standard fiscal practices and requirements for grant functions in assigned division(s). Moreover, the ORA Grants Analyst 3 manages budgets for all government grants and contracts while providing grant accounting services for awards made by sponsors. The ORA Grants Analyst 3 oversees sponsored research accounts from award set-up through closeout while adhering to University, State and Federal policies. This position plays an important role in post-award compliance to ensure that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and accounting records are maintained in good order and for the proper time.

Requirements

Bachelors degree in Accounting, Finance or related field.
Minimum 4 years progressive Grant Accounting experience.
Analysis of large data sets.
Ability to work independently with minimal supervision.
Demonstrated knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas).
Excellent mathematical and analytical skills.
Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others.
Ability to communicate effectively in written and oral with a diverse group of individuals.
Demonstrated experience using institutional systems.
General knowledge of office procedures and operations.
Skill in data entry with minimal errors.
Ability to accurately prepare and maintain records, files, reports and correspondence.
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Demonstrated knowledge of Federal regulations related to Research Administration, including the Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.

Nice To Haves

Certified Public Accountant, Certified Financial Research Administrator, or Certified Research Administrator status or equivalent designation preferred.
Any appropriate combination of relevant education and/or work experience may be considered.

Responsibilities

Ensures timely preparation and submission of monthly vouchers and expenditure justifications.
Assists management with the preparation of program budgets, modifications, and forecasts.
Performs grant-related functions such as budget distributions, expense monitoring, periodic invoicing, and financial reporting.
Accomplishes grant closeout functions, including reconciliations, financial status reports, final invoices, and final reporting.
Communicates with fiscal contacts at funding source for problem resolution and information gathering.
Maintains knowledge of current issues relating to grants and single audits of federal, state, and local government agencies and non-profit organizations.
Monitors the general ledger and enters any adjustments or reclassifications.
Investigates discrepancies, interprets agreements and regulations, and provides recommendations based on sound accounting practices.
Participates in the completion of all aspects of the annual audit report on federal awards.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Serves as a team lead and assists with or performs grant-related post-award functions, including award setup, budget distributions, expense monitoring, periodic invoicing, and financial reporting.
Assesses need and aids in the resolution of matters in conjunction with principal investigator or department administrator.
Assists with time and effort reporting system, ensuring it is complete and in compliance with applicable regulations.
Supports the sponsored programs core unit and department, in education and training; assesses needs and resolves issues of the core unit, administrators and principal investigator related to grants and contracts.
Maintains regular communications with department and communicates with fiscal contacts at funding source for problem resolution and information gathering.
Responsible for awards funded by federal and not-for profit sponsors based on assigned portfolios.
Serves as backup to approve expense transactions to ensure accuracy and completes journal entries.
Performs grant closeout functions such as reconciliations and financial status reports, to include amount collected and refunds review.
Liaises with the department and agency on resolution for all closeout process.
Performs analysis and support for projects.
Ensures high quality and efficient service to the research community and participates in innovative customer service initiatives.
In conjunction with supervisor, assesses needs and aids in the resolution of matters in conjunction with principal investigator or department administrator.
Interprets OMB (Office of Management and Budget) Uniform Guidance for all sponsored awards.
Creates journal entries (JEs) to allocate residuals/overdrafts and/or overhead discrepancies to departmental accounts, as a result of reconciliations/closeouts.

Benefits

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully.
United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer.
Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
The mission of the University of Miami is to transform lives through education, research, innovation, and service.
A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.
Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.