OR Scheduler, Per Diem
Beth Israel Lahey Health•Boston, MA
•Onsite
About The Position
Responsible for scheduling surgeries, pre-admission screenings and patient teaching classes as well as providing secretarial/scheduling coverage for the OR desk. Interaction with surgeons, surgeon's office staff, OR nursing staff and Patient Access staff on a daily basis. Requires strong data entry skills and knowledge of medical terminology.
Requirements
- High school diploma or equivalent
- 1 year of Scheduling and Medical Office experience preferred
- Strong data entry skills
- Knowledge of medical terminology
Nice To Haves
- Orthopedic background beneficial
Responsibilities
- Answers telephone in a professional manner and communicates messages.
- Communicates effectively and courteously with patients, families, staff physicians, and other departments
- Notifies x-ray, blood bank, PACU, and CSS of any added procedures or cancellations.
- Is aware of the arrival times of surgeons and assistants and communicates this information to the operating rooms.
- Keeps the OR desk neat and clean.
- Assists in obtaining pending lab/EKG/X-ray reports and communicates results to anesthetist or primary nurse.
- Enters postoperative data correctly into MSM.
- Sends postoperative data report to Medical Records by 11:00 am the next surgical day.
- Organizes and maintains operating room patient records, count sheets, and laser log.
- Files post-ops after day has been completed, in scheduling office and boxes records at appropriate time for storage.
- Types correspondence, departmental memos, and other information.
- Does the departmental copying when needed.
- Keeps patient and employee information confidential.
- Notifies Scheduling Supervisor when appropriate par levels of forms and office supplies are low.
- Prepares staffing and on call schedules.
- Uses accepted medical terminology and abbreviations in performance of duties.
- Copies and distributes surgical schedule for the following day.
- Demonstrates understanding and knowledge of the computer systems used in the operating room.
- Understands the functions and is able to input, update, and maintain the scheduling system
- Schedules all surgical procedures.
- Is aware of equipment, room, staffing, and block time constraints.
- Works with physician's offices to accommodate requests within a reasonable time frame.
- Works with the Charge Nurse or Nurse Manager to help facilitate a schedule that allows efficient utilization of the operating room resources.
- Obtains necessary booking information from person requesting surgical time.
- Communicates special equipment, instruments and supply requests in the equipment pool in MSM.
- Refers conflicts and procedural questions to Scheduling supervisor, Charge Nurse or Nurse Manager.
- Understands and is able to use the hospital order system to access admission data.
- Schedules surgical procedures in computer systems, MSM and Meditech.
- Changes status of AM admissions in Meditech by running report at the end of each day.
- Assist charge nurse with schedule efficiency
- Calls surgeon offices for availability to move up for more efficient OR use.
- Schedules Add-on procedures and prints Pick list for CSS.
- Communicates to the Bond Center when a surgeon is ahead of schedule.
- Notifies x-ray department of procedures requiring a technician.
- Corrects improper bookings and generates new pick list to be distributed to CSS.
- Copies assignments on schedule to be posted for the following day.
- Completes staffing cards (blue cards) two weeks in advance.
Benefits
- Comprehensive compensation and benefits
- Healthy and balanced life
- Vaccinated against influenza (flu)
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
