OR Clinical Purchasing Secretary

Vancouver Coastal Health • Vancouver, BC

1d

About The Position

Within the context of a client service culture and in accordance with the established vision and values of the organization, works as a member of an integrated team and performs a variety of purchasing duties in support of the overall equipment/supply requirements within a fast paced, high volume operating room environment. The OR Purchasing Secretary places specialty purchase orders for medical personnel, completes and processes purchase requisitions, receives and distributes goods, follows up and expedites purchase orders, liaises with BCCSS/vendors for pricing and quote information, arranges product demonstrations and evaluations. Establishes and/or revises re-order points and administers standing orders for non-inventory, vendor direct items and specialized equipment/supplies. Administers standing orders by determining re-order points, placing orders for stock required, preparing purchase orders and contacting suppliers directly. Tracks purchases against program information and sets up meetings to discuss and provide recommendations regarding equipment discrepancies / inventory levels as well as providing customized reports as required. Contacts suppliers to follow up on order discrepancies, delivery delays, and price adjustment. Duties also include typing a variety of technical and non-technical material, updating computerized inventory and purchase order databases utilizing intermediate word processing and spreadsheet software packages, compiling statistical information for reporting purposes, setting up and maintaining area filing systems and responding to a variety of enquiries in accordance with departmental standards.

Requirements

• Grade 12, supplemented by accounting courses
• Four years’ recent, related experience or an equivalent combination of education, training and experience
• Ability to keyboard at 55 w.p.m.
• Knowledge of medical terminology
• Ability to communicate both verbally and in writing
• Ability to organize work
• Physical ability to carry out the duties of the job
• Ability to deal with others effectively
• Ability to operate related equipment

Responsibilities

• Places specialty purchase orders for medical personnel
• Completes and processes purchase requisitions
• Receives and distributes goods
• Follows up and expedites purchase orders
• Liaises with BCCSS/vendors for pricing and quote information
• Arranges product demonstrations and evaluations
• Establishes and/or revises re-order points and administers standing orders for non-inventory, vendor direct items and specialized equipment/supplies
• Determines re-order points, places orders for stock required, prepares purchase orders and contacts suppliers directly for standing orders
• Tracks purchases against program information
• Sets up meetings to discuss and provide recommendations regarding equipment discrepancies / inventory levels
• Provides customized reports as required
• Contacts suppliers to follow up on order discrepancies, delivery delays, and price adjustment
• Types a variety of technical and non-technical material
• Updates computerized inventory and purchase order databases utilizing intermediate word processing and spreadsheet software packages
• Compiles statistical information for reporting purposes
• Sets up and maintains area filing systems
• Responds to a variety of enquiries in accordance with departmental standards

Benefits

• Support equitable practices
• Diverse teams
• Inclusive environments
• Recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED