OPS Student Office Assistant

University of Florida • Gainesville, FL

6d • $15 • Onsite

About The Position

This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS). Registered students are employed on a part-time basis, up to 20 hours per week. Applicants must be enrolled as a full-time undergraduate (minimum of 12 credits) student during the current semester and throughout the applicant’s term, maintain a minimum 2.0 grade point average, remain in good academic and disciplinary standing with the University with no repeated violations of the University Code of Student Conduct. The role serves as the primary point of contact by greeting visitors, answering and directing phone calls, and gathering caller information. Responsibilities include responding to general inquiries, maintaining a professional and welcoming office environment, maintaining organization and cleanliness of shared spaces, restocking supplies, preparing meeting spaces, and providing basic support for meetings and AV needs. The position also assists with the GatorConnect event permitting system and the development of presentations, training materials, and campus-facing resources related to events.

Requirements

• Eligible to work on campus and employed through student Other Personnel Services (OPS).
• Registered as a full-time undergraduate student (minimum of 12 credits) during the current semester and throughout the applicant’s term.
• Maintain a minimum 2.0 grade point average.
• Remain in good academic and disciplinary standing with the University with no repeated violations of the University Code of Student Conduct.
• Part-time basis, up to 20 hours per week.

Nice To Haves

• Proficient with verbal and written communication.
• Excellent interpersonal and communication skills, both written and oral.
• Experience with MS Excel, Word, Outlook, and PowerPoint.
• Experience with UF’s event permitting system, GatorConnect.
• The ability to organize and multi-task in a fast-paced environment.
• Demonstrate professional etiquette in the office, on the phone, and in person.
• Ability to use critical thinking skills.
• Treat your job, supervisor, coworkers, and guests with the same behavior, dress, communication, discretion, and courtesy that you would an internship or full-time job.
• Excellent customer service skills and attention to professionalism, dependability, and timeliness.

Responsibilities

• Serves as the primary point of contact by greeting visitors, answering and directing phone calls, and gathering caller information.
• Respond to general inquiries, including questions related to event permits and application status in GatorConnect, and route more complex questions to appropriate staff.
• Maintain a professional and welcoming office environment.
• Maintain organization and cleanliness of shared spaces, including front office, kitchen, copy room and conference room; restock supplies; prepare meeting spaces; and provide basic support for meetings and AV needs.
• Assist with GatorConnect event permitting system, including standard communications, adding campus partners, preparing event summaries, and supporting the transition of the software used for GatorConnect.
• Assist with development of presentations, training materials and campus-facing resources related to events, including creating polished PowerPoint presentations.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees