OPS STAFF ASSISTANT - 80900150

State of Florida•CRESTVIEW, FL

21h•Onsite

About The Position

This Position is full-time OPS 40 hrs. per week. The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. INCOMPLETE CANDIDATE PROFILES MAY NOT BE CONSIDERED.

Requirements

Knowledge of the methods of data collection, and the principles and techniques of effective communication.
Knowledge of word and excel.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, purchasing or report writing.
Ability to prepare correspondence and reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Administrative office functions experience.
A valid driver's license.

Responsibilities

Provides assistance to the Circuit by monitoring postage and posting mail; tracks incoming and outgoing mail; maintains vehicle log, receives and process invoices and works with the state procurement system WORKS, takes meeting minutes, organizing meeting documentation.
Notify and follow up with building maintenance when problems arise.
Maintain vehicle log, paying invoices, monitoring postage and posting mail, notifying and following up with building maintenance when problems arise.
Assist with Public Records Requests, assign to proper unit, assist with retrieving closed files, detract personal information before uploading.
Assisting with uploading closed files before shredding.
Process Department of Juvenile Justice (DJJ) ID cards, ordering and collecting bus passes, and prepares intern packets.
Access Juvenile Justice Information System (JJIS) as needed to provide to the Juvenile Probation Officer Supervisor.Chief Probation Officer and required staff.
Completes special assignments, research, and prepare reports.
Maintains inventory and ensures annual reports are submitted on time.
Performs other related duties as assigned.