OPS SENIOR MANAGEMENT ANALYST II - 64801941

State of Florida • TALLAHASSEE, FL

4d

About The Position

This professional position supports Department of Health programs in developing, managing, and monitoring financial assistance agreements. The role performs contract management and analytical consulting, independently planning and prioritizing work to ensure effective oversight. It reviews procurement and contract management activities for program offices as assigned by the Deputy Secretary for Operations and assists with developing standard operating procedures and process maps.

The position serves as contract manager for assigned contractual service and financial assistance agreements, staying current on applicable department, state, and federal laws, rules, regulations, policies, and procedures. It develops contract actions, reviews and approves budgets, provides technical assistance, and acts as the primary point of contact for contract matters. Duties also include maintaining contract records, reviewing files for completeness and compliance, conducting programmatic, fiscal, and administrative monitoring, preparing written reports, resolving adverse findings with stakeholders and department representatives, and proceeding with contract close-out, extension, or renewal under established guidelines. Other duties may be assigned, including assistance with response and recovery following natural or man-made disasters.

The role is based at the Department of Health. The incumbent may be required to perform emergency duty before, during, or beyond normal work hours or days. Effective oral and written communication in English is required.

Requirements

• Associate's degree or commensurate experience.
• If selected, become a Florida Certified Contract Manager within the timeframe set by the employer.
• Ability to learn and communicate effectively, orally and in writing, in English.
• Successful completion of required security background check and/or drug screening; participation in direct deposit.

Responsibilities

• Review and analyze procurement and contract management activities for program offices as assigned by the Deputy Secretary for Operations.
• Assist in developing standard operating procedures and process maps.
• Manage assigned contractual service and financial assistance agreements and remain current on applicable laws, rules, regulations, policies, and procedures.
• Develop contract actions, review and approve budgets, and provide technical assistance to internal and external stakeholders.
• Maintain stakeholder relationships and serve as the primary point of contact for assigned contract matters.
• Resolve contract-related problems with internal and external stakeholders.
• Maintain correspondence and documentation for established contracts and contracts in progress.
• Review contract files for completeness and compliance with contract terms and conditions.
• Conduct programmatic, fiscal, and administrative contract monitoring.
• Proceed with contract close-out, extension, or renewal in accordance with established policies and guidelines.
• Communicate and present information to stakeholders about contract-related matters.
• Work with stakeholders, the Contract Administrator, and department representatives to resolve adverse findings.
• Prepare written reports of findings and commendations.
• Perform other assigned duties, including assistance with response and recovery following natural or man-made disasters.

Benefits

• State of Florida 401(a) FICA Alternative Plan (mandatory).
• Participation in state group insurance upon meeting eligibility requirements.
• Workers’ Compensation (mandatory, if needed).
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed).
• Deferred Compensation (voluntary).
• Employee Assistance Program (voluntary).

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree