OPS Public Assistance Programmatic Reviewer- 31902019

State of Florida

24d•Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters, ranging from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM serves as the lead agency for the State Emergency Response Team (SERT), coordinating state efforts during disaster response and recovery from the State Emergency Operations Center (SEOC) in Tallahassee. FDEM also manages the State Watch Office, providing 24-hour situational awareness. After a disaster, FDEM conducts damage assessments and advises the Governor on emergency declarations and federal relief funds. The division's mission is to 'Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida,' with a vision of 'Leading the Profession in building prepared and resilient communities.'

Requirements

Experience using Microsoft Office Suite (Excel, Word, Outlook) and other database/spreadsheet software, including PowerPoint, with the ability to learn and navigate FDEM enterprise business systems.
Ability to conduct effective programmatic and/or project-specific presentations to state and local governments and other public entities, as necessary.
Knowledge of the fundamentals of grants management.
Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
Ability to understand, interpret, and apply relevant Florida Administrative Code, Florida Statutes, and Code of Federal Regulations as well as FDEM policies and procedures related to contract/grant development, contract/grant management, and payment processing procedures.
Knowledge of and experience in the Public Assistance program as outlined by the Robert T. Stafford Act, and 44 Code of Federal Regulations and FEMA policy.
Demonstrated abilities in providing technical assistance, support, and consultation to local governments and other entities on programmatic issues.
Ability to establish effective working relationships with federal, state, and local officials involved in the Public Assistance process.
Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time.
Demonstrated abilities in the use of databases and automated file management systems.
Ability to communicate effectively through verbal and written communications.
Demonstrated computer software skills, including Word, Excel, and other database/spreadsheet software, including but not limited to PowerPoint.
Ability to travel overnight and to work non-traditional hours during emergency events and assume disaster relief duties as directed.

Nice To Haves

Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain within the first 12 months of employment.

Responsibilities

Perform duties in compliance with applicable federal and state laws, rules and procedures, manages and monitors agreements as they apply to Public Assistance.
Review Project Worksheets under the Public Assistance program and strives to resolve any issues that would potentially jeopardize funding through close coordination with the FDEM, FEMA Public Assistance staff, and applicants.
Provide comprehensive analysis of findings to enable timely and accurate completion and closeout of projects.
Compile and maintain all data in a logical and efficient format.
Assist in the development and modification of contractual agreements, including individually designed scopes of work and reporting requirements.
Assist in the development and revision of grantee program and financial review and monitoring criteria and of relevant administrative rules.
Programmatic reviewers may be assigned to one or more of the following specializations: Environmental & Historical Preservation Compliance; Insurance; Cost Estimating; Vendor Relations; Debris Management; Fire Management Assistance Grants (FMAGs), and/or 428/406 Mitigation. Additional specializations may be identified and assigned as needed.
Perform assigned duties during Emergency Operations Center (EOC) activation in support of emergency response and recovery efforts.
Perform other related duties as assigned.
In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Benefits

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.
FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.
FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177.
FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.
Successful completion of background screening will be required for this position.
The State of Florida and FDEM participate in E-Verify.
This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description.
Employees must be able to deploy to emergency sites with limited advance notice.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.