OPS GOVERNMENT OPERATIONS CONSULTANT II - 37970105

State of Florida

22h • Onsite

About The Position

The Florida Department of Environmental Protection, Division of Recreation and Parks, Bureau of Design and Construction is seeking a highly skilled and self-motivated individual to join our fast-paced, $50 million design and construction team. The Bureau’s primary customer is the Florida Park Service, recognized for the fourth time as the best state park system in the United States. This position will schedule up to 40 hours per week.

Requirements

• Valid driver license.
• Knowledge of State procurement processes.
• Knowledge of Construction administration processes.
• Knowledge of Basic contract management and administration processes.
• Skilled in Microsoft Office Suite.
• Skilled in Adobe.
• Skilled in Time management.
• Skilled in Organization.
• Skilled in Process management.
• Ability to take the lead on assignments and responsibilities.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work well with others and individually.
• Ability to maintain a positive, can-do attitude.
• Ability to produce timely and effective results.
• Ability to provide quality solutions/recommendations.
• Ability to apply problem solving techniques.
• Ability to document workflow and other activities relating to process improvement.
• Ability to organize and coordinate work assignments.
• Ability to maintain a valid driver license.

Responsibilities

• Manages the procurement and contracting aspects of design and construction projects.
• Drafts and prepares complex competitive solicitations (ITBs, RFPs, RFSOQs and ITNs) in accordance with applicable rules, regulations, and statutes for supervisory review.
• Prepares solicitations for issuance, prepares corresponding letters of interest, Florida DEP, DMS Office of Supplier Diversity and newspaper ads.
• Schedules and sets-up pre-proposal meetings as necessary for solicitations, conducts attendee sign-in, distributes relative materials, and leads meetings.
• Conducts solicitation openings, including but not limited to, opening date stamping, and tabulation of sealed bids/responses to solicitations.
• Reviews bids/responses received to determine responsiveness to solicitation.
• Provides necessary forms and guidance for the solicitation review committee.
• Reviews committee recommendations and posts results.
• Responsible for the preparation of single source requests which includes review of justification.
• Responsible for making viable recommendations to supervisor regarding bid awards, process improvement, and other assigned tasks.
• Drafts and prepares contract documents and related correspondence in accordance with applicable rules, regulations, and statutes.
• Reviews appropriate checklist to determine vendor/recipient.
• Notifies potential contractors and Department personnel of the need for justification or revision of questionable data.
• Assists department personnel/contractors in the resolution of contractors’ problems.
• Provides guidance to interested parties on Department procurement procedures.
• Reviews formal bid submittments and requests for insurance certificates and develops Purchase Requisitions/Direct Orders.
• Drafts Memorandum of Agreements (MOA) for local and other governmental agencies for review and approval, issues approved MOA’s accordingly, and maintain files.
• Conducts studies and evaluations of systems and procedures to assist the Division of Recreation and Parks in operating more efficiently and effectively and provide program support.
• Assists with the collection and dissemination of data, information and reports associated with the performance of the Bureau’s various programs. This includes research, analysis, report writing and presentations of report material and data.
• Coordinates and/or compiles complex information for the preparation of reports, special assignments, or research projects at the direction of management staff as assigned.
• Manages the updates to the Bureau’s Operations Manual and Process Maps.
• Assists Bureau with travel coordination and planning, including submitting travel authorizations and reimbursements.
• Assists with monitoring the Bureau queues to move forward approvals/requests in a timely manner.
• Handles administrative duties for the Bureau including managing MFMP NextGen/Ariba on Demand for entering requisitions and receiving invoices on purchase orders and paying monthly invoices, ordering items with a P-Card, serving as property contact, submitting monthly vehicle logs and gas receipts, coordinating service and maintenance for the office vehicle, submitting monthly cell phone records, sorting and sending mail, and maintaining office supplies.
• Performs other duties as assigned.

Benefits

• Participation in state group insurance (must meet eligibility requirements).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed