OPS GOVERNMENT OPERATIONS CONSULTANT II - 77902220

State of Florida•Quincy, FL

23h•Onsite

About The Position

The Florida Fish and Wildlife Conservation Commission (FWC) envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. The FWC's mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The organization values quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. This position is within the Wildlife and Habitat Management Section of the FWC’s Division of Habitat and Species Conservation, specifically in the Northwest Region. The role is for an OPS administrative assistant who will provide clerical and administrative support to staff and regional programs. The successful candidate will act as a subject matter expert on business matters affecting the Commission’s Northwest Region Wildlife Management Area (WMA) system and support WHM staff in managing wildlife, habitat, and public use on these WMAs. The position also offers secretarial support and assistance as part of the regional administrative team, answering questions from callers and office visitors regarding the Commission, its programs, or fish and wildlife conservation.

Requirements

A high school diploma.
Eight years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work (A bachelor’s degree can substitute for four of the eight years’ experience).
Minimum Florida Class E Driver’s License.
Satisfactory criminal history record check.
Knowledge and understanding of management principles and practices, business functional areas such as accounting and budgeting, state purchasing laws and rules, and state purchasing processes.
Ability to understand and apply applicable statutory rules, regulations, policies and procedures relating to purchasing and budgeting.
Ability to work independently and solve problems and make sound decisions.
Ability to determine work priorities and ensure timely completion of work assignments.
Ability to establish and maintain effective working relationships with others.
Ability to efficiently and effectively communicate with external and internal customers.
Knowledge and experience in managing large budgets.
Knowledge and experience with contract management, communicating with contractors, and resolving disputes.
Ability to generate budget reports and track invoices.
Ability to plan and prioritize work assignments.
Skill in use of Microsoft Office software (e.g. Word, Excel, etc.).

Nice To Haves

Effective knowledge of the State’s purchasing/procurement platforms.

Responsibilities

Provide clerical and administrative support to staff and regional programs.
Function as a subject matter expert on business matters affecting the Commission’s Northwest Region Wildlife Management Area (WMA) system.
Support WHM staff managing wildlife, habitat, and public use on WMAs.
Offer secretarial support and assistance through participation as a member of the regional administrative team.
Answer questions from callers and office visitors in regard to the Commission, its programs, or fish and wildlife conservation.
Enter monthly reports into appropriate databases.
Organize, maintain and update electronic files of all project related activities and personnel records.
Assist with hiring and recruitment including advertisements, arranging interviews and completing hiring documents.
Track and account for regional property.
Maintain regional SharePoint sites.
Provide routine office management support including maintaining stocks of office supplies and photocopying.
Facilitate meeting or travel arrangements.
Assist with procurement of commodities and services.
Serve as liaison with field offices and personnel on administrative and clerical procedures.
Serve as a Contract Manager in the procurement of goods and services for WHM in the Northwest Region.
Serve as p-card advocate to aid regional Wildlife Management Area staff with p-card transactions.
Serve as a “Super Buyer’ for state purchasing card transactions up to $10,000 per transaction.
Advise staff on state purchasing procedures, best practices, and legal requirements.
Assist staff with questions regarding established policies and procedures to ensure compliance and consistency.
Process or submit invoices, requisitions, purchasing card charges and other administrative paperwork.
Assist the Regional Wildlife Biologist with budget monitoring throughout the fiscal year.
Create regular budget reports in Excel with data queries of expenditures, encumbrances, and allotment balances.
Assist with fiscal year-end encumbrance monitoring, reconciliation, and certified/carry forward balances.
Coordinate with Finance and Budget Office staff on securing fund releases and other related matters.
Assist Regional Wildlife Biologist with other duties as requested.
Occasionally attend regional and divisional meetings.
Attend various training courses.
Occasionally travel to WMAs in the region to provide support for conducting pre-bid meetings and monitoring vendor performance.