OPS DJJ OPERATIONS COORDINATOR - 80900419

State of Florida • Tallahassee, FL

2d • Onsite

About The Position

This position is an OPS DJJ Operations Specialist position. Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer. This role provides back-up support to Administrative Assistance III, manages office functions, acts as a P-Card liaison, and coordinates various administrative tasks for the unit.

Requirements

• Must have at minimum of a High School Diploma or its equivalent.
• Valid driver's license is required.

Nice To Haves

• Microsoft Office Suite.
• years of DJJ experience.

Responsibilities

• Back-up to Administrative Assistance III on the main Residential Services phone line.
• Filing of contract documents in hardcopy contract files.
• Serves as the unit office manager and ensures major office functions are supported and sustained.
• Serves as the P-Card liaison for the unit and approves purchases as required.
• Acts as a liaison between vendors/contractors and employees.
• Provides technical assistance to vendors/contractors.
• Runs and disseminates reports in FLAIR / PALM.
• Ensure Outlook information is correct for unit staff statewide.
• Tracks unit deadlines to ensure timely completion of work.
• Reviews work products of other staff as directed by supervisor.
• Proofreads all correspondence requiring the Chief’s signature and ensures accuracy and proper formatting.
• Take minutes at bureau meetings and disseminate to staff.
• Maintains the Chief’s calendar and assists with directing special projects or activities.
• Coordinates speaking engagements, travel, conferences, and appointments as directed.
• Prepares travel authorizations and reimbursements in the Statewide Travel Management System (STMS) for the unit staff, and reviews authorizations and reimbursements for other Residential Services staff as a back-up to the HQ AA.
• Prepares purchase requisitions in Ariba on Demand (AOD) to order supplies or other necessary items.
• Receives items in AOD and processes PO based invoices in AOD.
• Maintain searchable contract documents in SharePoint.
• Create new hard copy files for executed contracts.
• Performs other related duties as assigned.

Benefits

• The Department of Juvenile Justice salutes our heroes.
• We are honored to have the opportunity to support our nation’s veterans and their families.
• We value the service given to our country and support the hiring of service members and military spouses.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED