OPS Court Program Specialist II
About The Position
This position is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to data support services to all Problem-Solving Courts in the Circuit and to the Sumter County Drug Court. The Court Program Specialist II will be responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer. This position is also responsible for establishing and maintaining a comprehensive office filing system, data entry, and training providers on the data entry system. The Court Program Specialist II will also perform research to collect data; analyzing information/data; inputting data in the Drug Court Case Management System (DCCM) as well as working on cost avoidance and recidivism reports as needed by the supervisor. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, participants and the public. This position could be responsible for administering drug tests (oral swab) and mailing specimens off for testing and confirmation. The Court Program Specialist II works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision of the Hernando County Court Program Specialist III.
Requirements
- Graduation from a standard high school and six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred.
- Ability to use a computer with applications such as Microsoft Office.
- Knowledge of the rules of English grammar, spelling, and punctuation.
- Ability to communicate clearly.
- Ability to act patiently with the general public.
- Ability to maintain confidentiality concerning sensitive information.
- Ability to work under pressure and meet deadlines.
- Ability to plan and establish priorities for work assignments.
- Must be able to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m.
- Some travel within the Fifth Circuit may be required.
Nice To Haves
- One year of experience in a senior secretary or comparable position.
Responsibilities
- Performing a variety of secretarial, administrative support, and clerical duties for Court Administration.
- Providing data support services to all Problem-Solving Courts in the Circuit and to the Sumter County Drug Court.
- Typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer.
- Establishing and maintaining a comprehensive office filing system.
- Data entry and training providers on the data entry system.
- Performing research to collect data and analyzing information/data.
- Inputting data in the Drug Court Case Management System (DCCM).
- Working on cost avoidance and recidivism reports as needed by the supervisor.
- Administering drug tests (oral swab) and mailing specimens off for testing and confirmation.
- Exercising discretion in dealing with confidential and sensitive information.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
