OPS Court Program Specialist II

The Fifth Judicial Circuit•Bushnell, FL

12d•Onsite

About The Position

This position is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to Data support services to all Problem-Solving Courts in the Circuit and to the Sumter County Veteran’s Court. The Court Program Specialist II will be responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications. This position is also responsible for establishing and maintaining a comprehensive office filing system, data entry, and training providers on the data entry system. The Court Program Specialist II will also perform research to collect data, analyzing information/data, inputting data in the Drug Court Case Management System (DCCM), as well as working on cost avoidance and recidivism reports as needed by the supervisor. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, participants, and the public. This position may be responsible for administering drug tests (oral swab) and mailing specimens for testing and confirmation. The Court Program Specialist II works independently and must exercise discretion in dealing with confidential and sensitive information.

Requirements

Graduation from a standard high school.
Six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred.
Ability to use a computer with applications such as Microsoft Office.
Knowledge of the rules of English grammar, spelling, and punctuation.
Ability to communicate clearly.
Ability to act patiently with the general public.
Ability to maintain confidentiality concerning sensitive information.
Ability to work under pressure and meet deadlines.
Ability to plan and establish priorities for work assignments.
Ability to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m.
Some travel within the Fifth Circuit may be required.

Nice To Haves

One year of experience in a senior secretary or comparable position.

Responsibilities

Perform secretarial, administrative support, and clerical duties for Court Administration.
Provide data support services to all Problem-Solving Courts in the Circuit and to the Sumter County Veteran’s Court.
Type correspondence, detailed reports and charts, and memoranda using Microsoft Office applications.
Establish and maintain a comprehensive office filing system.
Perform data entry and train providers on the data entry system.
Conduct research to collect data and analyze information/data.
Input data into the Drug Court Case Management System (DCCM).
Work on cost avoidance and recidivism reports as needed by the supervisor.
Administer drug tests (oral swab) and mail specimens for testing and confirmation.
Exercise discretion in dealing with confidential and sensitive information.