Ops Coordinator / Administrative Assistant

Tacit•San Francisco, CA

4d•$40 - $45•Onsite

About The Position

We're looking for an Ops Coordinator to keep our office running and help us scale our team. You'll own office logistics, coordinate our hiring pipeline, and run onboarding for new hires — freeing up leadership to focus on strategy instead of logistics. The ideal candidate is resourceful, detail-oriented, and comfortable wearing multiple hats in a fast-moving startup. This role is on-site 5 days/week at our office in South Park.

Requirements

3–5+ years of experience in office management, people operations/coordination, or administrative roles, ideally at a fast-growing startup.
Organized, proactive, and on top of the details.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Tech-savvy with proficiency in tools like Google Workspace, Slack, Zoom, and an ATS/HRIS (we use Ashby and Rippling).
Friendly, approachable, and proactive in anticipating needs.
Experience with event planning and execution, from small gatherings to larger company functions.

Nice To Haves

Prior exposure to recruiting coordination or onboarding.

Responsibilities

Oversee everyday office operations, keeping the space clean, organized, and fully stocked; manage supplies, vendors, and facilities.
Serve as the go-to point of contact for employees on office-related questions.
Organize and execute team offsites and onsite gatherings — venues, travel, catering, activities, and budgets.
Schedule and coordinate interviews across our hiring pipeline, keeping candidates and interviewers on track.
Generate offer letters and manage new-hire paperwork using our existing tools (Ashby, Rippling).
Own onboarding logistics end to end — equipment, system access, first-week schedule — so new hires have a smooth start.
Provide back-up support to our Sr. EA for leadership support.
Assist with travel coordination, meeting prep, and follow-ups.
Flag process inefficiencies and help streamline workflows as we scale.
Coordinate events, both internal and external.