OPS Administrative Assistant II

The Fifth Judicial Circuit•Tavares, FL

22h•Onsite

About The Position

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to Administrative Support Services related duties in criminal cases for the Lake County Veterans Treatment Court. The Administrative Assistant is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer. The Administrative Assistant II is also responsible for establishing and maintaining a comprehensive office filing system, data entry, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. The position is responsible for performing research to collect data; analyzing information/data; inputting data in the Drug Court Case Management System (DCCM), providing reports and organizes other informational documents from the jail for the court. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, participants and the public. This position will be responsible for administering drug tests (oral swab) and mailing specimens off for testing and confirmation. The administrative assistant II works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision of the Lake County Veterans Court Manager.

Requirements

Graduation from a standard high school.
Six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred.
Ability to use a computer with applications such as Microsoft Office.
Knowledge of the rules of English grammar, spelling, and punctuation.
Ability to communicate clearly.
Ability to act patiently with the general public.
Ability to maintain confidentiality concerning sensitive information.
Ability to work under pressure and meet deadlines.
Ability to plan and establish priorities for work assignments.
Ability to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m.
Some travel within the Fifth Circuit may be required.

Nice To Haves

One year of experience in a senior secretary or comparable position.
A bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience.

Responsibilities

Typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer.
Establishing and maintaining a comprehensive office filing system.
Data entry.
Ordering and maintaining supplies.
Preparing travel arrangements.
Scheduling meetings, training events, and conferences.
Preparing materials for supervisor's presentations.
Performing research to collect data.
Analyzing information/data.
Inputting data in the Drug Court Case Management System (DCCM).
Providing reports and organizing other informational documents from the jail for the court.
Administering drug tests (oral swab) and mailing specimens off for testing and confirmation.