DOS - OPS Clerk - 45945808

State of Florida•Tallahassee, FL

5d•Onsite

About The Position

These are full-time OPS Positions. We are seeking applicants interested in a full-time entry level OPS position in the Bureau of Elections Records that could later lead to career advancement within the Division of Elections.

Requirements

A high school diploma or equivalent
At least six (6) months administrative job-related experience in a conventional office setting following established work processes and guidelines. Examples of office duties considered job-related experience include generating correspondence memos and letters, data entry, mail intake and processing, document scanning, developing and maintaining a filing system, working on a helpline, and bookkeeping and accounting duties.

Nice To Haves

Experience creating correspondence in a conventional office setting
Experience reviewing documentation or filings for statutory compliance
Call Center Experience
Experience working in a legal office or in the office of a city, county or state elections filing officer, or conducting audits
Fluency in Spanish
Experience processing filings or correspondence in an office setting and completing work product that is subject to review
Experience working in the mail room of a governmental entity
Experience handling confidential information
Knowledge and experience in campaign finance or Chapter 106, F.S.

Responsibilities

Assists staff in all three sections of the bureau, Public Access and Commissions, Review, and Audit. Assists with Commission, Review, and Audit section mailouts as needed.
Assists in communicating in writing or by phone calls with candidates, sitting officials and committee officers, and other government officials regarding filing documents, qualification requirements, petition requirements, confidential credentials and campaign finance reporting. Documents communications and results in the database account. Assists candidates, and committee and party officers in filing campaign finance reports in the Electronic Filing System (EFS).
Assists in conducting quality assurance reviews of state, federal, multi-county and judicial candidate filing documents and candidate qualifying documents, as well as political committee and electioneering communications organization filing documents for determination of statutory and rule compliance. Produces correspondence related to those filings.
Researches multiple databases, the BER Imaging system and documentation to gather decision-making information for purposes of resolving campaign account and/or legislative office account issues. Updates databases with new account information or changes to the account information.
Prepares referrals for the Florida Elections Commission. Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet. Participates in candidate qualifying.
Interacts with Supervisors of Elections, staff, other agencies, and the general public through the BER Help Desk and other communication sources. Assists with Commissions Section and Review Section mailouts as needed.
Performs minority reports data entry.
Assists answering multi-line phones for the Division; communicates with candidates, sitting officials, committee officers, voters and general public regarding elections information; provides necessary information or refers to the appropriate unit or agency; assists callers with navigating the website.
Reviews and prepares physical documents for digital image scanning including organizing, converting, optimizing and verifying quality of scanned or copied documents, identifying exemption information and applying redaction software, and properly indexing and uploading records into a public database and/or responding to public records request. Prepares and maintains appropriate redaction, exemption and response logs and archives for public records.
Researches multiple databases, imaging system and documentation to gather information for purposes of providing campaign documentation to the Florida Elections Commission and/or to accomplish public records requests.
Assists in opening, sorting and date stamping incoming documents; logs overnight deliveries.
Performs minority reports data entry.
Reviews documentation and inputs valid contributions for the Public Campaign Finance (Matching Funds) for candidates for offices of Governor and cabinet.
Performs other duties as required.