Operations Trainee

SRS Distribution Inc.•Rochester, NY

1d•Onsite

About The Position

The primary function of the Operations Trainee is to be responsible for learning all functional areas necessary to operate and manage a given branch. These functional areas will range from purchasing and inventory to basic accounting and billing, office administrative duties and general maintenance. Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

Requirements

Minimum of 3 years of related work experience
Strong Microsoft office skills
Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done
Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members
Ability to self-manage, show initiative, be proactive, and drive results
Communicate professionally, both verbally and in writing to coworkers and customers

Nice To Haves

Associates Degree preferred

Responsibilities

Assuring that there is a system in place that all staff members understand and to properly handle customer phone calls
Manage receptionist’s schedule, assuring proper back-up personnel is available when necessary
Arranging the repairs and maintenance of all the fax and copier equipment
Maintaining the proper toner and paper for the fax and copier equipment
Implementing a system that calls for both strategically installing fax machines where needed and also insuring that the correct person receives every fax in a timely fashion
Learning the customer invoicing process and overseeing company adherence to such processes
Training and managing appropriate personnel on the daily duties of mailing customer invoices
Enforcing the CBSI policy of “Daily Management Review of Invoicing”
Reviewing the invoice register daily and keeping it up-to-date and clean of old items
Keeping the “Branch Cash Account” clean of any invoices older than three days
Understanding the payment process of all non-material bills such as utilities and general supplies
Keeping an up-to-date file or log of all paid non material bills to be used for quick reference if needed
Ensuring the cash drawer is closed out and balanced on a daily basis
Maintaining the general appearance of the office, store, and bathroom areas being kept neat and clean, including the hiring and training of a cleaning service
Overseeing the general repairs and maintenance of the office, store, and bathroom areas including the HVAC, plumbing, and electrical