Operations Support – Tracking Coordinator

Heartland Business Systems • Little Chute, WI

6d

About The Position

The Operations Support – Tracking Associate plays a critical role in supporting business operations by collaborating closely with vendors and sales teams to ensure the accurate and timely tracking of hardware and software licensing. This role helps facilitate efficient resource scheduling, supports operational visibility, and enables prompt and accurate customer invoicing.

Requirements

• Ability to promote understanding through exceptional written, oral, interpersonal, and presentation skills.
• Ability to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant.
• Ability to act and take steps to solve or settle an issue.
• Ability to be structured and methodical in working skills.
• Ability to be trustworthy or answerable for their conduct.
• Ability to effectively utilize available time for the completion of necessary job tasks.
• Ability to fit into a changing working environment.
• 1+ year of experience in customer service, administrative support, operations support, logistics, supply chain, or a related field.
• Experience working in a fast-paced environment while managing multiple tasks and priorities.
• Experience using computer systems, databases, or business applications to enter, track, and maintain accurate information.
• High School Diploma
• Strong computer skills; (Word, PowerPoint, Excel, Outlook, etc.)

Responsibilities

• Utilize vendor portals and other available resources to track hardware, software, and licensing orders, ensuring estimated arrival dates (ETAs) are accurately maintained and updated.
• Proactively communicate with vendors to obtain tracking information for orders not available through online tracking systems and update ETAs accordingly.
• Ensure all purchase orders (POs) are reviewed, tracked, and updated daily through ongoing collaboration with the Operations Support team.
• Maintain accurate, complete, and up-to-date records within the company's procurement and order management systems.
• Provide timely support to Sales, Operations, and Accounting teams by responding to urgent tracking and order status inquiries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED