Operations Support Sr

ONE Gas•Austin, TX

6d•Onsite

About The Position

The Operations Support Sr provides operational support for accurate, complete, and timely documentation of capital construction work and/or reconciliation and processing of contractor invoices, and assists with financial forecasts. The role compiles, analyzes, reconciles, and completes tasks involved in closing construction projects and processing contractor invoices. It uses company systems and office software to enter or verify data and prepare reports, and communicates with Field Operations, Engineering, GIS, and Property Accounting about documentation quality and pending work. The position is fully onsite at the Austin Service Center at 9228 Tuscany Way. Regular and reliable attendance is required, and additional duties may be assigned.

Requirements

At least one year of relevant experience; the role typically calls for two to four years. Education may substitute for experience where applicable, typically at a rate of one year of formal education for one and a half to two years of relevant experience.
Experience reviewing project or construction documentation and/or contractor invoices.
Experience using office equipment and applicable software, including computers, photocopiers, and software listed under essential functions.
Experience with applicable policies, procedures, and terminology.
Experience reading and interpreting manuals, forms, publications, maps, and reports.
Experience interacting with, advising, and communicating effectively with internal and external customers.
Experience composing and preparing correspondence and reports.
Ability to read and write fluently in English.
Applicable driver’s license.
Ability to travel around office facilities, communicate and exchange information or instructions, and meet the visual demands needed to perform job duties.

Nice To Haves

Associate’s degree preferred in business administration or another related field, or an equivalent combination of formal education and job-related experience.

Responsibilities

Provide operations support for accurate, complete, and timely documentation of capital construction work and/or reconciliation and processing of contractor invoices.
Compile, analyze, reconcile, and complete work associated with construction project closeout and/or contractor invoice processing, including job orders and completion reports; as-builts; leakage and repair logs; service line documentation; pipeline compliance records; major materials; invoices and supporting documentation; Contractor Daily Progress Reports; and contract terms and pricing.
Use JES, Maximo, Oracle, Markview, PowerPlant, ONE Map, Business Intelligence, SharePoint, and Excel to enter or verify data and prepare reports and documentation.
Prepare or support completion reports, invoice FERC account coding, debit memos, journal entries for labor and property corrections, and job-to-job material transfers.
Communicate with Field Operations, Engineering, GIS, and Property Accounting regarding documentation quality and the status of pending work.
Support financial forecasting by analyzing project status and invoice timing.
Maintain regular and reliable attendance and perform additional duties as assigned.