Operations Support Specialist
About The Position
Provide foundational operational support across team engagement, communications, logistics, and budget coordination for the Leadership, Talent and Performance team. The role supports integrated operational excellence by maintaining team calendars, tracking budgets, coordinating documentation, managing SharePoint and records, and enabling smooth day-to-day workflow. Coordinate team meetings, events, and engagement touchpoints; maintain engagement calendars and shared resources; and support culture-building and team-connection activities. Track team spending and prepare monthly and quarterly budget summaries in coordination with Finance partners and team leads. Draft internal updates, meeting notes, reminders, and leadership communication materials. Maintain Teams and SharePoint documentation repositories, track deliverables and follow-ups, support onboarding setup and coordination, and manage the team work activity calendar. U.S. citizenship is required due to the nature of work performed within the facility.
Requirements
- Experience coordinating logistics, scheduling, or operations tasks.
- Experience using Microsoft Teams, Outlook, Copilot, SharePoint, and Excel.
- Ability to proactively manage multiple tasks and prioritize effectively.
- Ability to work collaboratively with cross-functional stakeholders.
- Bachelor's degree.
- U.S. citizenship is required.
Nice To Haves
- Experience in team operations, engagement, communications, or HR support.
- Strong written and verbal communication skills.
Responsibilities
- Provide operational support across team engagement, communications, logistics, and budget coordination.
- Maintain team engagement calendars, shared resources, and the team work activity calendar.
- Coordinate team meetings, events, and engagement touchpoints.
- Support culture-building and team-connection activities.
- Track team budgets and spending, and support monthly and quarterly budget summaries.
- Coordinate with Finance partners and team leads on budget management.
- Draft internal updates, meeting notes, reminders, and leadership communication materials.
- Maintain Teams and SharePoint documentation repositories and coordinate records management.
- Track team deliverables and follow-ups.
- Support onboarding setup and coordination.
Benefits
- Health, life, and disability benefits.
- Financial and retirement benefits.
- Paid leave.
- Professional development.
- Tuition assistance.
- Work-life programs.
- Dependent care.
- Recognition awards program.
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What This Job Offers
Job Type
Full-time
