Operations Support Specialist - Temporary

Earthscope Consortium•Albuquerque, NM

3d•Onsite

About The Position

The Operations Support Clerk supports the Instrumentation Services (IS) Facilities Operations Manager in maintaining safe, organized, and efficient day-to-day operations at an IS EarthScope facility. This position serves as the on-site point of contact for monitoring building access and tracking vendors and service providers. The Operations Support Clerk supports the coordination and execution of a range of maintenance, safety, and equipment management tasks across the site. Duties include maintaining equipment and supply inventories, recordkeeping, updating documentation and checklists, and helping ensure the facility remains organized and in line with established procedures.

Requirements

High school diploma, GED or equivalent.
Ability to learn and follow facility access control, visitor/vendor logging, and basic safety procedures.
Familiarity with inventory systems and best practices.
Working knowledge of Microsoft Excel and Microsoft Word.
Ability to read and interpret facility documents such as work orders, safety checklists, maintenance instructions, SOPs, and emergency response plans.
Ability to maintain accurate records for inspections, equipment inventory, chemical tracking, and document version control.
Strong organizational skills and attention to detail in managing shared workspaces, storage areas, and digital resources.
Ability to identify hazards or maintenance needs during walkthroughs and take appropriate action in coordination with the IS Facilities Operations Manager.
Familiarity with occupational safety standards and emergency preparedness practices, including support for drills and audit readiness.
Ability to interpret and apply updates to facility procedures, SOPs, and visual planning tools, contributing to process improvement and clarity.
Strong interpersonal and communication skills; able to work independently and as part of a team under the direction of the IS Facilities Operations Manager.
Appropriate availability consistent with established practices and norms; hours may exceed 40 hours per week, particularly when traveling.
Applicants MUST be authorized to work permanently in the United States.
Applicants must be authorized to work and physically reside within the 50 United States.

Nice To Haves

Experience in office support and customer service
Experience with digital documentation systems is preferred (e.g., Confluence, Jira, SharePoint)

Responsibilities

Monitor and track building access, including verifying identification and authorization for vendors.
Assist with monitoring facility work orders and service requests, in coordination with the IS Facilities Operations Manager; track progress and follow up as needed.
Assist with conducting routine inspections of shared equipment, tools, and facility infrastructure using established checklists; document and address findings.
Assist with maintaining and updating the chemical inventory, including expiration checks, disposal coordination, and quarterly Safety Data Sheet (SDS) reviews, as required.
Assist with identifying and reporting safety hazards or maintenance issues during regular facility walkthroughs, including emergency access, fire extinguishers, and first aid readiness.
Support facility infrastructure upgrades by coordinating service providers.
Assist with maintaining accurate inventory of general-use equipment, shared tools, and equipment in designated storage areas.
Assist with proper disposal or recycling of obsolete, damaged, or excess equipment and materials, in coordination with the appropriate EarthScope group or protocol.
Help maintain cleanliness, organization, and order throughout the facility, including common areas and storage rooms.
Assist with the development and maintenance of visual aids for space planning, workspace organization, and safety guidance.
Maintain and organize the facility’s digital resource space (e.g., Confluence), ensuring accessibility of procedures, checklists, and inventory records.
Ensure version control and timely updates of Standard Operating Procedures (SOPs) and other facility documentation.
Assist the IS Facilities Operations Manager with preparing and updating Emergency Response Plans, and support planning for audits, safety drills, inspections, and documentation of facility needs.
Relay updates and information between the IS Facilities Operations Manager, program managers, and department team members as directed.
Assists with arrangement of services and/or supplies procurement through external vendors, service providers, and community members.
Other duties may be assigned as necessary for the successful operation of the business.