Operations Support Specialist

CalPortland

3d•Onsite

About The Position

The Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.

Requirements

Previous experience in a purchasing, materials or supply-chain function
Experience managing a heavy workload and multi-tasking through a diverse list of customer needs
Ability to work independently and as part of a team
Excellent customer service, communication, organizational and time management skills
Dependable and willingness to learn new things
High degree of accuracy and sense of urgency
Strong analytical and problem-solving skills
Flexible and adaptable to rapidly changing priorities
Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

Nice To Haves

Familiar with ERP system – knowledge of SAP a plus
Construction materials industry experience

Responsibilities

Create work orders, requisitions and execute purchases per established corporate and contract guidelines
Expedite orders as necessary, including any problem-solving and escalation where appropriate
Process all invoices, prepare reconciliations, including vendor statements
Support miscellaneous administrative activities and needs at the plant level
Monitor the movement of fuel and raw materials
Resolve invoice issues with suppliers and implement appropriate root cause corrections
Understand and utilize SAP reports
Participate in special assignments as requested by the Director of Purchasing, including established conference calls
Maintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copies
Order materials, components, and equipment from approved vendor lists as required
Support miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)
Assist Managers with planning on-site events and meetings
Document management of purchasing related records
Assist the operations team in trainings and meetings as needed
Run a mail route weekly to various plants - deliver checks and pick up tickets
Assist with ad hoc reporting and analysis