Operations Support Specialist/Scheduler

TopBuild Corp.•Sparta, WI

1d•Onsite

About The Position

TruTeam is seeking an energetic Operational Support & Scheduler professional to manage a busy branch office. The ideal candidate is reliable, well-organized, and can handle day-to-day operations with a focus on efficiency and time management. This role involves scheduling jobs, acting as a liaison between customers and production, and managing various administrative tasks including purchasing, accounting, credit/collections, IT, and overall administrative requirements. Additionally, the position is responsible for Human Resources administration and employee relations programs.

Requirements

Minimum of 18 years of age.
If operating a Company Vehicle, a valid driver’s license will be required.
Minimum Degree: High School Diploma or GED.
1-3 years minimum experience.

Nice To Haves

Industry Experience (Construction, Insulation, Trades, etc.)

Responsibilities

Maintain and update database systems using a computer.
Manage, review and coordinate schedule for one or more locations.
Communicate daily with key stakeholders (Administrative Specialist, Sales Staff, and Production Staff).
Communicate daily with customers to schedule jobs, confirm jobs, and inform of any schedule changes or cancellations.
Manage records and information.
Perform accounting and/or financial analysis.
Monitor credit and collections activities.
Manage daily conversion of quotes to work orders.
Review and approve vendor invoices.
Provide HR administrative assistance to management teams.
Encourage and improve cross-department internal communication.
Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Compute, record, and proofread data and other information, such as records or reports.
Review work orders, files, records, and other documents to obtain information to respond to requests.
Any other duty, task, or responsibilities as assigned.

Benefits

Competitive Compensation
Medical, Dental and Vision
Strive Wellness Program
401(k) Matching
Paid Holiday and Paid Time Off (PTO) for all positions
AssuredExcellence®: minimal to no cost medical care and prescription drugs
Flexible Spending Accounts (FSA): Healthcare and Dependent care
Health Spending Account (HSA): with employer contribution
Life & Disability Insurance
Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.
Employee Referral Bonus
Paid Military Leave
Tuition Reimbursement
Length of Service Award