Operations Support Coordinator

EPD Solutions • Irvine, CA

4d • Hybrid

About The Position

EPD Contracts sit at the center of everything - a proposal doesn't go out, a sub doesn't start work, and a change order doesn't get paid until this function does its job well. You'll work directly with project managers, clients, and sub-consultants from your first week, with a manager who teaches the why behind each workflow rather than handing you a checklist. This is a role where catching a fee error before it reaches a client is genuinely valued, and where asking questions is expected, not tolerated. This role is built as a starting point, not a dead end - the contracts lifecycle is one of the clearest windows into how a consulting firm actually operates.

Requirements

• 0–2 years of professional experience, or equivalent combination of education and experience
• Demonstrated ability to pick up new tools, systems, and processes quickly
• Strong attention to detail and organizational skills across multiple concurrent priorities
• Clear written and verbal communication with internal and external stakeholders
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
• Comfortable working independently and collaboratively in a hybrid setting

Nice To Haves

• Bachelor's degree in business or a related field
• Genuine interest in business operations, contracts, or professional services administration
• Experience with e-signature platforms such as DocuSign

Responsibilities

• Prepare, route, track, and close out client and sub-consultant contracts, amendments, and change orders
• Run quality assurance reviews on proposals and change orders before client delivery, verifying fees, scope, and formatting
• Monitor upcoming contract expirations and certificate of insurance renewals, and flag them early
• Maintain contract records and system data, running periodic audits to keep information complete and current
• Learn EPD's contract workflows and systems, then recommend efficiency improvements as your familiarity grows
• Communicate clearly and professionally with project managers, clients, and sub-consultants
• Provide backup coverage for Office Services in the Irvine office as needed - mail and deliveries, supply levels, company events, conference room, and common area setup
• Perform additional duties as needed to support company objectives

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Generous PTO
• Flexible spending account
• Life and disability insurance
• Discretionary bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level