Operations Support Coordinator

CLP Circular Services•Phoenix, AZ

About The Position

This position is an administrative position that supports purchasing, maintenance and safety functions. It is responsible for supporting maintenance, operations, and safety teams by managing purchasing activities, maintaining inventory records, coordinating maintenance administrative processes, and assisting with site safety and compliance programs. This role serves as a key administrative resource to ensure operational efficiency, equipment reliability, and adherence to safety and regulatory requirements across assigned facilities.

Requirements

High school diploma or equivalent required
Minimum of 1–3 years of experience in purchasing, safety, inventory control, accounting support, or a related administrative role.
Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word.
Strong attention to detail with the ability to accurately process transactions and identify discrepancies.
Excellent organizational and time management skills with the ability to manage multiple priorities across several locations.
Ability to maintain accurate records and documentation while meeting deadlines in a fast-paced environment.
Demonstrated commitment to customer service and supporting operational needs.

Nice To Haves

Associate degree in Business Administration, Supply Chain Management, Accounting, or a related field preferred.
Familiar with computerized maintenance management systems (CMMS) and safety management software such as KPA preferred.
Experience using ERP, purchasing, or accounting software systems preferred.
Working knowledge of OSHA regulations, safety training requirements, and compliance documentation preferred.

Responsibilities

Create and submit purchase orders based on requests from Maintenance and Operations, ensuring all required quotes and documentation are included.
Manage spare parts inventory, including tracking stock levels, organizing inventory, and maintaining accurate records.
Assist maintenance personnel with sorting, organizing, and identifying parts and materials.
Input and verify work orders to ensure completion.
Track purchase orders from creation through delivery and ensure timely receipt in the accounting system.
Receive goods and services in the system and verify accuracy against purchase orders.
Investigate and resolve discrepancies between ordered and received items, including pricing, quantities, or service issues.
Coordinate with the Purchasing team on returns, corrections, or service related errors to prevent incorrect payments.
Support purchasing activities for multiple locations.
Work with operations to source materials and ensure competitive pricing within company systems and guidelines.
Assist with the administration and tracking of employee safety training programs, including Lockout/Tagout (LOTO), forklift operation, fall protection, and other required safety training.
Enter and maintain Hazard Identification (HazID) reports and corrective action tracking within the company safety management system.
Participate in incident investigations and documentation within KPA and assist with corrective action follow-up.
Support regulatory inspections, audits, and compliance reviews by gathering documentation and maintaining required records.
Monitor and maintain safety compliance documentation within KPA and other company systems.
Assist with implementation and communication of company safety initiatives and programs.