Production Planning (Support) C

L3HHCM20•Quinte West, ON

12h•CA$45,000 - CA$83,000•Onsite

About The Position

As an Operations Support Coordinator and non-unionized employee, you will be an integral part of the admin team, working with the Operations Manager, Supervisors and employees (union and non-union) to provide administrative support and office services to approx. 80 employees in Trenton and Ottawa. You will be responsible for supporting Operations management in daily operations related to Line & Heavy Maintenance activities, and you will provide a link between operations and the Human Resource and Finance staff at MAS headquarters in Mirabel.

Requirements

Requires a High School Diploma or equivalent and a minimum of 5 years of prior relevant experience or 2 years post-Secondary/Associates;
Degree with a minimum of 2 years of prior related experience;
Requires fully proficient job knowledge/skills.;
Five (5) years’ experience in a similar position;
Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint);
Eligible for registration in the Controlled Goods Program;
Eligible to obtain and maintain Canadian Government Reliability Status and Security Clearance Level II (SECRET);

Nice To Haves

Knowledge of SAP or any other ERP (Enterprise Resources Planning) system, an asset.

Responsibilities

Under minimal supervision, you will support the operations management team in their day-to-day operations;
Work closely with L3 and RCAF 437 Squadron to schedule and assign qualified maintenance workforce to support RCAF operations while respecting the collective bargaining agreement;
Book hotels, rental vehicles and liaise with travel partners to assist travelling employees (Locally and/or Internationally) in support of RCAF CC-150 Polaris fleet and CC-330 Husky fleet maintenance operations;
Act as focal point(POC) for internal (staff and unionized employees) and external clients;
Create trips in SAP for all staff, submit ITAPs, manage the trip process and ensure travelling staff submit claims and expenses on time, enter claims and expenses documents and follow-up with management approval;
Update staff schedules daily, including sick days, vacation, etc.;
Support staff questions on timesheets, pay, claims and expenses;
Provide administrative support to Heavy Maintenance activities such as entering data, and vetting contractor timesheets;
Provide administrative support to the Operations manager such as: create various presentations in PowerPoint, Excel spreadsheets, compiling reports, take meeting minutes, and conduct financial analysis;
Responsible for payment and record keeping for all invoices and payment of goods and services in systems such as Ariba, SAP;
Support procedure updates (TOP, AMP, etc.) in relation to corrective action requests (CARs) raised;
Reserve conference rooms, classrooms, book trainings as required;
Support site visits from external teams by organizing visitor badges, escorting parties in/out of security areas and coordinating site activities with manager/associate managers;
Request and track RPOPs work requests (infrastructure issues); and
Other duties as assigned by your manager.